Purchasing Assistant

The Purchasing Assistant works closely with the Purchasing team, and provides internal customer service, organization, department support, preparation of standard reporting, and tracking all stock requisitions, work orders, and purchase orders to ensure they are current and in good standing.

Essential Functions

• Review Manufacturer Acknowledgements
• Provide Internal Customer Support for issues and questions
• Review past due shop and warehouse orders
• Review all backorders and stock outages
• Communicate effectively through verbal and written communication to Internal Departments regarding the status of orders. Prepares timely update reports for management.
• Assist in Cycle Counts, WIP Counts, and Inventory.
• Follow-up correspondence in writing (email primarily)
• Responsive to returning phone calls in a timely manner
• Communicate with factories and suppliers
• Monitor orders, and provide tracking.
• Ability to resolve project issues quickly and efficiently and communicates not only the problem but also a resolution to all required parties. If unable to find an acceptable solution will escalate to the Inventory Manager
• Act as primary on-site contact for Building Maintenance issues
• Displays working product knowledge of materials: Doors, Frames, Door Hardware.

Minimum Qualifications

• Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook
• Functional and working knowledge of computers
• Must pass pre-employment background check and drug screen

Knowledge, Skills and Abilities

• Effective time management and organizational skills
• Detail oriented
• Good mathematical skills
• Effective communication skills both verbal and in writing
• Self-motivated and proactive with ability to multi-task
• Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus

Physical Demands
Must be able to lift up to 50 lbs.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.