Administrative Assistant, Wedding Coordinator

The Wedding Coordinator/Administrative Assistant will support and provide services to ensure a professional and memorable experience to guests and CoStars at The Cosmopolitan of Las Vegas.

Primary job duties include, but are not limited, to the following:

• Screens and directs visitors, telephone calls, and mail.
• Controls and organizes files for departmental Staff.
• Provides timely retrieval of filed information as required.
• Provides independent responses to general correspondence that pertains to general routine organizational activities and procedures.
• Maintains appointment and activity calendars.
• Secures travel arrangements for supervisor and other persons as directed.
• Processes, edits, types and distributes transcription, meeting minutes, meeting agendas and other correspondence.
• Assist supervisor in staff communications including meetings, projects and programs.
• Maintains accurate files and records for projects and programs as requested.
• Safeguards the confidentiality of programs, projects and communications dealing with organizational and business activities.
• Demonstrates proficient computer skills as required to perform job duties. Acquires new or additional computer skills as needed.
• Delivers professional and quality written communications, timely and free from errors.
• Maintains inventory of supplies and administrative needs.
• Assist the department with the assembling of presentation binders to various clients.
• Requires the ability to maintain confidentiality of work items at all times.
• Performs other related duties as assigned/required

• At least a minimum of two (2) years of administrative experience in a similar fast paced environment.
• At least a minimum of (1) one-year of experience working in a large luxury resort operation.
• Accurate typing speed of 45 words per minute.
• Strong computer skillst to include Word, Excel, Outlook and PowerPoint.
• Previous experience handling multi-line phones.
• Ability to professionally draft memos, letters and reports.
• Ability to effectively communication in English.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.
• High School diploma or GED

Preferred:

• Strong working knowledge of Delphi and Access.
• At least 1 year previous experience in a similar hospitality department.

PHYSICAL, ENVIRONMENTAL & OTHER REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role requires:

• Work is performed in an office environment and throughout the resort.
• Must be tolerant to varying conditions of noise level, temperature, illumination and air quality.
• The noise level in the work environment is usually moderate.
• Constant contact with executives, department management, applicants, employees and guests.
• Prolonged sitting or standing and mobility.
• Bending and reaching.
• Transporting, pushing, pulling, and maneuvering items weighing up to 25 lbs.
• Strong eye/hand coordination.
• Use of standard office equipment.
• Basic math.
• Ability to push and/or pull item up to 5 lbs.
• Ability to distinguish letters, numbers and symbols.
• Ability to comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (MSDS) and other instructions.