School Counselor Technician

The Cottonwood School offers dynamic homeschooling pathways for TK-12: a uniquely personalized, whole-learner approach that nurtures academic, social, and emotional achievement. The Cottonwood school is a tuition-free, public charter school serving transitional kindergarten through 12th-grade students in Alpine, Amador, El Dorado, Placer, and Sacramento Counties. We take an integrative approach that education is more than academic learning. We understand that a rich education includes social and emotional development as well as a strong academic foundation.

Our Homestudy Pathway fosters holistic learning through the many activities and events we offer each month—field trips, workshops, hands-on, experiential activities.

Our Cottonwood College Prep Academy is a hybrid on-site High School Pathway that offers Montessori-inspired project-based learning that encourages collaboration and creativity.

At The Cottonwood School, we envision a world where students flourish, communities thrive, and staff are fulfilled.

Application Deadline: April 29, 2025 @ 4:00 pm

Start Date: June 2, 2025

Vacancies: 1

Employment Type: Full-Time

Position Summary: The School Counselor Technician works closely with the Counseling

Department to support high school records and high school student data. The School

Counselor Technician works collaboratively with the counselors, the Records Department, and

the Enrollment Department to ensure that student data remains accurate.

Reports to: Principal

Pay Scale: Schedule E (Office Tech III)

Calendar: Classified 12-Month

Classification: Classified

FLSA Status: Nonexempt

Staff Assigned: NA

Work Location: Sandstone location*

• School will accommodate telecommuting requests

Duties and Responsibilities:

? Evaluate incoming transcripts for accuracy. E

? Enter transcripts into the Student Information System. E

? Maintain transcripts and track whether transcripts are missing, unofficial, or official. E

? Maintain detailed notes on high school student transcripts. E

? Collaborate with the Records Department regarding transcript requests. E

? Collaborate with the Enrollment Department regarding new student enrollments. E

? Support the Counseling Department with student records and information. E

? Maintain accurate high school data in the Student Information System by performing tasks which include, but are not limited to tagging students, adding transcript modifiers, updating intended graduation dates, checking Algebra completion, and checking student legal names. E

? Import high school report cards onto the transcripts and check grades for errors. E

? Complete additional high school data projects.

? Communicate with students, parents, and internal and external professionals within

established timelines. E

? Assist high school staff with IGP support. E

? SIS Pathways: create courses, maintain accuracy for high school courses, and create specialized reports. E

? Testing: report tests from the College Board for SAT and AP scores. E

? Course Catalog: Develop, document, maintain, and format current information. E

? UCOP: Coordinate, report, update, revise, and maintain accurate data. E

? Cal Grant: Develop report and submit to CSAC. E

? Concurrent Enrollment: track students, input information/courses, and obtain transcripts. E

? Work Permits: Implement systems, process information, and maintain compliance. E

? Graduation Tracking: track progress, monitor and report, and compile awards data. E

? Documentation: create spreadsheets and SIS reports to document a variety of information to be shared with, but not limited to, the counseling team, administration, and project leaders. E

? Attend relevant training/conferences. E

? Perform other duties as assigned. E

Qualifications/Skills:

? Proficient in Google Suite (Docs, Sheets, Forms, Drive, etc.)

? Ability to organize, prioritize, work under time constraints and be flexible in an environment of multiple tasks and changing priorities

? Have credibility with schools and other stakeholders; demonstrated ability to lead and

manage change

? Work effectively with diverse stakeholders

? Ability to successfully work independently as well as in a team environment

? Have a high degree of professionalism, integrity, and dependability

? Communicate with individuals from varied educational and cultural backgrounds

? Ability to maintain accurate records

? Demonstrate respect and concern for students, parents, other staff members

? Interpret a variety of instructions furnished in written, oral, diagram, or schedule form

? Make decisions and perform on the job according to School standards

? Communicate effectively and tactfully in both oral and written forms

? Prepare a variety of reports and presentations

? Ability to meet schedules and timelines

? Must live in California

Education, Experience, and Licensing Requirements:

? High school diploma or equivalent

? Some college, preferred

? 3 years office experience or 3 years in a public school setting handling student

school information processing responsibilities, preferred

? Experience using student information databases, preferred

Work Environment:

The conditions herein are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform essential job functions. These physical

standards are generic and tasks may vary depending on the school site or specialized site

assignment. The information contained in this physical standards description is for compliance

with the Americans with Disability Act and is not an exhaustive list of duties performed. The

individuals currently holding this position perform additional duties and additional duties as

assigned.

Physical Demands:

? Continuously - Sufficient strength, stamina (including physical, mental, and emotional),

physical ability, and mobility to visually observe and assist students.

? Continuously - Sit or stand for extended periods of time.

? Occasionally - Bend at the waist, kneel, stoop, squat, reach, and crouch.

? Seldom - Work variable hours

? Seldom - Lift, push and/or pull objects weighing approximately 20 pounds.

? Occasionally - Ability to reach in all directions including overhead and horizontally.

? Continuously - Dexterity of hands and fingers to operate equipment including computer

keyboard/mouse and standard office equipment necessary to do job functions.

? Continuously - Communicate effectively with students, staff, parents, and community

members.

? Continuously - Comply with timelines and deadlines with frequent interruptions.

? Occasionally - Travel for department meetings and school training/in-service meetings.

? Continuously - See to operate equipment, read and understand written material, and

ability to detect information displayed on a computer screen.

? Seldom - Restrain students when necessary.

Physical Demands Frequency Definitions Based on an 8 hour day:

? Never = 0%

? Seldom = 1 - 10% (less than 45 minutes)

? Occasionally = 11 - 33% (up to 3.0 hours)

? Frequently = 34 - 66% (up to 6 hours)

? Continuously = 67 - 100% (more than 6 hours)

Environment including Hazardous Conditions:

This position may include indoor offices/classrooms and outdoor work (including eating and common area(s), auditorium, playground(s), restroom(s), stairs if applicable, and parking lot(s)) with the following possible exposures: dust; wind; sun; insects; bloodborne pathogens and biohazardous waste; variances in weather conditions (snow, rain, sleet, etc.); noise which can

range from quiet to loud; fast paced work environment with possible stressful situations and need to multi-task; traffic congestion; playground projectiles such as baseballs, footballs, basketballs, etc.; intervening physically to stop conflicts between angry or emotionally upset students; and, dealing with students, parents, employees and the general public who may

exhibit unpredictable or anti-social behavior.

Employees in this position may have a higher level of exposure to illness or infection from students. May be exposed to students who may ask inappropriately personal questions, display socially unacceptable behavior, display physically aggressive behavior, and insult your personal characteristics including appearance, age, sex, and race. There is also frequent contact with

staff and the public.

Right to Revise:

This job description is not meant to be all-inclusive and the School reserves the right to revise this job description as necessary without advance notice. The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the

employer without notice

E = Essential job functions

Compensation & Benefits

In addition to competitive salaries, The Cottonwood School offers eligible Full-time employees a comprehensive benefits package that can include: Medical, Dental, Vision coverage, Life & Disability, 403(b) and 457(b) plans, an Employee assistance program, Flexible Spending accounts for Health care and dependent care, pet insurance and more!

Qualifications/Skills:

? Proficient in Google Suite (Docs, Sheets, Forms, Drive, etc.)

? Ability to organize, prioritize, work under time constraints and be flexible in an environment of multiple tasks and changing priorities

? Have credibility with schools and other stakeholders; demonstrated ability to lead and manage change

? Work effectively with diverse stakeholders

? Ability to successfully work independently as well as in a team environment

? Have a high degree of professionalism, integrity, and dependability

? Communicate with individuals from varied educational and cultural backgrounds

? Ability to maintain accurate records

? Demonstrate respect and concern for students, parents, other staff members

? Interpret a variety of instructions furnished in written, oral, diagram, or schedule form

? Make decisions and perform on the job according to School standards

? Communicate effectively and tactfully in both oral and written forms

? Prepare a variety of reports and presentations

? Ability to meet schedules and timelines

? Must live in California

Education, Experience, and Licensing Requirements:

? High school diploma or equivalent

? Some college, preferred

? 3 years office experience or 3 years in a public school setting handling student

school information processing responsibilities, preferred

? Experience using student information databases, preferred