What are the responsibilities and job description for the Legal Secretary I/II position at The County of El Dorado?
THE COUNTY OF EL DORADO
The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.
COUNTY COUNSEL'S OFFICE
The Office of the County Counsel is the legal advisor for the County, including the Board of Supervisors and County officers, departments, and affiliated agencies (including some special districts). The Office represents the County in all civil law matters, prepares and reviews ordinances, resolutions, and contracts, and works collaboratively with other County departments to implement Board policies and further the County's mission. The Office of the County Counsel is permitted only to give legal advice to its county government clients and not to private citizens.
The Office of the County Counsel is the legal advisor for the County, including the Board of Supervisors and County officers, departments, and affiliated agencies (including some special districts). The Office represents the County in all civil law matters, prepares and reviews ordinances, resolutions, and contracts, and works collaboratively with other County departments to implement Board policies and further the County's mission. The Office of the County Counsel is permitted only to give legal advice to its county government clients and not to private citizens.
THE OPPORTUNITY
Use your skills to perform varied and responsible specialized and confidential legal secretarial duties; compose and prepare correspondence; provides legal administrative support to attorneys, court officers, or law enforcement personnel; assist with calendaring and scheduling; and perform related duties as assigned.
The selected candidate will have an opportunity to:
- Perform general and legal secretarial duties related to the assigned functional area and department.
- Draft pleadings, subpoenas, contracts, ordinances, and other legal document correspondence, memoranda, and reports, depending upon the office to which assigned, from notes, brief instruction, dictated tapes, or printed materials.
- Calendar and schedule court dates, meetings, and appointments for attorneys, court officers, and other law enforcement personnel; file or arrange for the filing of legal briefs and other necessary paperwork with the court.
- Process a variety of legal agreements, contracts, etc., following instructions of attorneys, court officers, or other law enforcement personnel.
- Initiate specified correspondence such as transmittal letters for signature by appropriate staff; review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
- Collect information from a variety of sources pertinent to area of assignment; compiles data as necessary and prepares routine reports as required.
For a full description of duties and responsibilities please review the job description here.
THE IDEAL CANDIDATE
The ideal candidate will possess a strong foundation in legal office procedures, with the ability to handle confidential legal matters with discretion and professionalism. They thrive in a dynamic, fast-paced environment, adeptly managing multiple priorities such as preparing legal documents, calendaring deadlines, and providing administrative support to attorneys and other legal professionals. Exceptional attention to detail, strong organizational skills, and a customer-service mindset are essential qualities for this role.
Successful candidates are highly skilled in drafting, proofreading, and formatting legal documents while maintaining accurate records and case files. They are proficient in using modern office technology, including Microsoft Office applications, and have a demonstrated ability to work both independently and collaboratively within a legal team.
This role offers a unique opportunity to contribute to the public sector by supporting the County Counsel’s efforts to provide high-quality legal services. Candidates who value meaningful work and seek to build their career in public service will find this position both rewarding and challenging.
Human Resources will assess your application to determine if you are minimally qualified using the following recommendations:
Education and Experience:
Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.
Legal Secretary I:
Equivalent to graduation from high school;
AND
Two (2) years of general secretarial and administrative office support experience.
Legal Secretary II:
Equivalent to graduation from high school;
AND
Equivalent to graduation from high school;
AND
One (1) year of legal secretarial experience providing support to attorneys, court officers, or other law enforcement personnel,
OR
One (1) year of experience equivalent to the County's class of Legal Secretary I.
Licenses and Certifications:
One (1) year of experience equivalent to the County's class of Legal Secretary I.
Licenses and Certifications:
- Possession of, or ability to obtain and maintain, a valid California Driver's License by time of appointment and a satisfactory driving record.
Click here to view the minimum qualifications for Legal Secretary I/II, as well as the physical, environmental, and working conditions.
SUBMIT YOUR APPLICATION
Apply online by clicking the 'Apply" link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept".
Apply online by clicking the 'Apply" link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept".
If you have any questions regarding this recruitment, contact Kelly Gatchet in Human Resources at kelly.gatchet@edcgov.us.
Click Here to get tips for applying with the County.
RECRUITMENT PROCESS
The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.
A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The online examination has been tentatively scheduled for 03/13/2025. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email prior to the examination.
If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted to sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.
A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.
For more information on the recruitment process, click here.
RECRUITMENT PROCESS
The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.
A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The online examination has been tentatively scheduled for 03/13/2025. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email prior to the examination.
If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted to sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.
A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.
For more information on the recruitment process, click here.
Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
ADDITIONAL INFORMATION
The County of El Dorado is recruiting applicants for Legal Secretary I/II. This recruitment will establish a list for the purpose of filling current and future limited term, full-time, part-time, and extra help vacancies for at least three (3) months. In accordance with Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.
If you are interested in the position of Legal Secretary I/II within any County department, please submit your application.
We currently have the following vacancy:
We currently have the following vacancy:
- One (1) full-time vacancy in the County Counsel's Office, located in Placerville, CA.
Click here for Frequently Asked Questions.
The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.
Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.
As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.
The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.
Many job classifications require pre-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.
As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re-investigated at least once every five (5) years.
Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.
Escape the traffic and smog because El Dorado County is just:
Escape the traffic and smog because El Dorado County is just:
- 40 miles to Downtown Sacramento
- 50 miles to Sacramento International Airport
- 129 miles to San Francisco
Here area few of the many activities and events available throughout El Dorado County:
- Hiking, Camping, Fishing, Boating, and Watersports
- Skiing and Snowboarding
- Live Music and Music Festivals
- Local Craft Breweries and Wineries
- El Dorado County Fair
- Placerville Speedway Races
- Farm to Fork Restaurants
- Small Business Shops
Employees who are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information.
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Salary : $41,454 - $55,994
