What are the responsibilities and job description for the HR Coordinator position at The Custom Group of Companies?
Essential Duties
Provides administrative support and coordinator support to Directors and small - to midsize teams for a function specifically supporting multiple projects, individuals, and events.
Requires experience in a variety of work activities and processes.
Coordinate and support multiple projects and events for assigned teams / locations.
Receives clear direction and processes to deliver on a scheduled timeframe.
Gathers information / data from multiple sources to solve more complex projects.
Partners with various teams to support function / team / location.
Demonstrates initiative and strong customer service for internal and external customers.
SUMMARY
The Operations Administrative Coordinator is responsible for providing impeccable and upbeat support to the Operations Team on daily operational reporting and tracking for the plant. The ideal candidate must have a strong customer service ability and experience in prioritizing projects for multiple departments. This role will range from hosting visitors, to event planning, and employee recruiting / retention tasks. The Operations Administrative Coordinator will provide support to all Managers and Supervisors as needed to achieve plant goals in accordance with company policies and procedures while facilitating a positive environment for all employees.
Specific responsibilities include but are not limited to :
Prepares correspondence, maintains files, schedules meetings, prepares and issues minutes of meetings, and prepares special projects as assigned.
Support HR Manager in hiring processes including applicant scheduling, record keeping, recruiting initiatives, and orientation scheduling
Create presentations, spreadsheets, fliers, documents, etc.
Provide the Operations Team with needed support for meetings, internal committees, and other plant initiatives.
Ensure permits are filed for critical Safety Programs and 100% compliance
Support Management on EHS action items assigned to production
Coordinate site visits, plant tours, and training events, ensuring security and safety guidelines are communicated and followed
Compiles statistics on Time off Bank and Attendance Points for all hourly employees
Provide General Support to Managers, Production, and Shipping Supervisors in developing presentations, postings, tracking JSO and updating JSAs
Manage employee monthly safety training enrollment, report compliance, and coordinate safety incentive program
Respond to requests from customers (both internal and external) in a professional and timely manner
Update internal plant communications as needed, including emails, safety statistics, Marlin Communication Boards, bulletin boards, directional signage, safety updates, job postings, etc.
Facilitate meeting space, meals, and supply requests for Burgaw Team events
Coordinate mailings and reports to Corporate as requested
Maintain documents and required record keeping for OFCCP, Management Practice Audit, employee training, plant meetings, and new hire orientations
Organize office tasks and simplify administrative duties to increase team efficiency
create and update plant performance graphs
Contribute to positive community perceptions by assisting with social media posts, advertising, and company events
Perform other duties as assigned
TECHNICAL KNOWLEDGE / SKILLS
Familiar with office management concepts, practices & procedures
Intermediate proficiency in software systems (G-Suite, Microsoft Office, SharePoint)
GENERAL KNOWLEDGE / SKILLS
Demonstrated experience working in a customer-focused and multi-functional team environment
Strong computer skills are required as well as the ability to adapt to new systems effectively
Strong planning, prioritization, organizational and reporting skills
Independent problem-solving and project management skills
Excellent communication skills are essential
EDUCATION / EXPERIENCE
A High School Diploma is required, a Bachelor's Degree preferred
3-5 years experience in an office environment or related role is preferred
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