Office Manager

The Cutting Edge, a premier landscaping and land clearing company with a team of certified arborists, is seeking a detail-oriented and proactive Office Manager to oversee daily operations and provide essential administrative and financial support. This role requires a strong to manage bookkeeping, invoicing, and financial reporting, alongside excellent organizational skills to keep our office running smoothly. The ideal candidate will be a key team player, ensuring seamless coordination between our field crews, clients, and management while maintaining the highest standards of professionalism and efficiency.

Key Responsibilities:

• Manage day-to-day office operations, including scheduling, correspondence, and supply inventory.
• Oversee accounts payable and receivable, including preparing invoices, processing payments, and reconciling bank statements.
• Maintain accurate financial records using accounting software (e.g., ) and generate monthly financial reports for management review.
• Coordinate payroll for office and field staff, ensuring timely and accurate processing.
• Handle client inquiries, prepare service quotes, and follow up on billing and payment statuses.
• Schedule appointments, crew assignments, and equipment usage in collaboration with field supervisors.
• Maintain personnel records, track certifications (e.g., arborist credentials), and assist with onboarding new hires.
• Ensure compliance with local, state, and federal regulations related to business operations and financial reporting.
• Assist in budget preparation and monitor expenses to support cost-effective operations.
• Manage office communications, including phone, email, and client-facing interactions, with a professional and courteous demeanor.
• Support marketing efforts by updating client databases, coordinating promotional materials, and tracking leads.

Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role with a focus on accounting responsibilities.
• Strong proficiency in accounting principles and practices, including bookkeeping, accounts payable/receivable, and financial reporting.
• Experience with accounting software ( or similar) and Microsoft Office Suite (Excel, Word, Outlook).
• Experience in Administrative experience role, preferably in landscaping, construction, or a related industry.
• Excellent organizational and multitasking skills with a keen attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong communication skills, both written and verbal, for interacting with clients, vendors, and team members.
• functions is a plus.
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
• Valid driver’s license and ability to pass a background check.

Preferred Qualifications:

• Familiarity with the landscaping, land clearing, or arborist industry.
• Experience managing schedules for field crews or service-based businesses.
• Advanced platforms.

Job Type: Full-time

Pay: Up to $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Kilauea, HI 96754 (Required)

Work Location: In person

Salary : $30