Contract and Vendor Manager

At The DaVinci Company, Contract Managers are responsible for managing or monitoring, as applicable, TDC’s, its supplier’s and its customer’s compliance and performance with respect to assigned contracts, recommending actions for improvement in both contract compliance and performance, providing a single point of contact for customer inquiries, and analyzing trends and creating reports for TDC’s suppliers and TDC stakeholders to maximize contract profitability and minimize contract risk. Contract Managers will initially report to the Chief Operating Officer, but in time will report to the Director of Contract Management.

Assigned Duties : As a TDC Contract Manager, you will :

• Read assigned contracts and create abstracts of the documents so that material terms and any variances to TDC standards are easy to find.
• Research the suppliers under your assigned contractors so that you have a good working knowledge of the suppliers’ capabilities, product offerings, and products that we currently distribute.
• Upon the execution of a contract with a new supplier, create and participate in a new supplier orientation during which you will work with the supplier to set up procedures for purchase orders, shipments, invoices, and periodic reporting of key information.
• Communicate regularly with your suppliers to answer questions, provide information, obtain information, solve problems, and maintain a professionally supportive relationship.
• Monitor inventory, orders, shipments, deliveries, returns, payments, and chargeback and other reports for each supplier assigned to you and alert your supervisor to any problems or potential problems as they arise.
• Monitor and analyze both TDC’s and your assigned supplier’s performance against expectations and on a periodic basis create and distribute to stakeholders a report of such performance.
• Prepare and lead or participate in periodic meetings with your suppliers to discuss performance and create actions plans for improvement.
• Complete documentation required to modify customer contracts with respect to your suppliers’ products once such modifications are approved by your supervisor.
• Provide data and reports as requested by your supervisor to support centralized management of GSA Schedule contracts, including payments and compliance.
• Provide data and reports, including either negative or positive trends or events, to the Sales or Marketing departments, as directed by your supervisor.
• Monitor government and other websites and publications for additional sales opportunities for your suppliers’ products, whether such products are currently being distributed or would be new additions from the suppliers’ portfolios.
• Communicate with distributor customers to monitor inventory levels and ensure they are carrying an adequate stock of your suppliers’ products.
• Perform tasks necessary to accomplish direct ship orders, such as repackaging, re-labeling or shipping products from TDC.
• Perform other tasks as requested by your supervisor.
• Occasionally travel on behalf of TDC to conferences, supplier or customer locations or other TDC locations.

Required Qualifications : With or without reasonable accommodations, you must :

floor of a building, with floor to ceiling windows throughout.

Preferred Qualifications : We would prefer that you :