WDS Event Planning and Facilities Senior Associate

Are you ready to make an impact at DTCC? 

Do you want to work on innovative projects, collaborate with a dynamic and encouraging team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve. 

Finance is one organization composed of ten functions forming the financial backbone of DTCC, leaders who stand at the forefront of DTCC’s competitive endeavors across the globe. From accountants and financial analysts to internal consultants and workplace designers, the CFO Organization employs diverse individuals who work together to help make DTCC a global leader in the financial services industry.

Pay and Benefits: 
 

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits
• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
• DTCC offers a flexible/hybrid model of 3 days onsite and 2 days remote (onsite Tuesdays, Wednesdays and a third day unique to each team or employee).

The Impact you will have in this role: 

The WDS Event Planning & Facilities Management Senior Associate is the heart of our office environment, responsible for creating a welcoming atmosphere and ensuring that every interaction leaves a positive impact. This role is pivotal in fostering a sense of community and embracing the overall workplace experience. Specific duties include event management, being responsible for day to day operations of food services, and facilities maintenance activities for the DTCC Jersey City location, supporting approximately 1,600 employees. Managerial responsibility includes managing event setups, daily food services, monitoring and supervising operational costs, timeline development, writing business cases, interacting with event coordinators, running weekly meetings, managing the day-to-day facilities operational aspect of the workplace, including relocation planning and partnering with procurement on contract negotiations.

Your Primary Responsibilities: 
 

• Conceptualization: collaborate with clients to understand their vision and objectives for the event develop creative concepts and themes that align with client goals.
• Budget management: create and manage event budgets ensuring all expenses are accounted for and within budget constraints negotiate with vendors to secure competitive pricing
• Selection and logistics research: recommend suitable space based on client requirements and coordinate logistics such as catering, furniture layout, audio visual equipment etc.
• Vendor coordination: source and manage relationships with vendors including movers, cleaning companies, caterers, event, and technical support staff
• Oversee day to day operations of food services, facilities maintenance, relocations, and event planning.
• Timeline development: create detailed event timelines and production schedules outlining key achievements and deadlines. Coordinate with partners and third-party providers to ensure timely task execution.
• Event management: coordinate all aspects of event setup execution and breakdown troubleshoot any issues that arise during the event and ensure smooth operations. Evaluate and improve operations and financial performance
• Marketing and promotion assist with marketing and promotion efforts to attract attendees and improve the visibility of the event and identify areas for improvement gathered feedback from clients, attendees, and partners to advise future event planning efforts.
• Responsible for developing and managing projects to align with approved budgets
• Must be able to articulate and write a business case and financial analysis for projects
• Aligns risk and control processes into day-to-day responsibilities to supervise and mitigate risk; advances appropriately

Qualifications:

• Minimum of 6 years of related experience
• Bachelor's degree preferred or equivalent experience

Talents Needed for Success:

• Hospitality Skills: Demonstrated experience in hospitality, customer service, or related filed.
• Positive energy: infectious passion and the ability to uplift others through interactions
• Event leadership skills
• Proven leadership and negotiating ability.

The salary range is indicative for roles at the same level within DTCC across all US locations. Actual salary is determined based on the role, location, individual experience, skills, and other considerations. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.