What are the responsibilities and job description for the Administrative Assistant - White Plains Road Residence position at The Doe Fund Inc?
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Are you ready to embark on a new career endeavor?
Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing & Able (RWA) program provides paid transitional work experience, transitional housing, advanced occupational training, and comprehensive supportive services to individuals experiencing homelessness. The Doe Fund is also one of New York City’s largest nonprofit developers of permanent affordable and supportive housing, with more than 1,900 units in operation or pre-development. The Doe Fund has an annual operating budget of $73 million and a full-time staff of nearly 500, a significant portion of whom are graduates of our programs.
We are seeking an Administrative Assistant for The Doe Fund's newest permanent supportive housing for homeless individuals living with HIV/AIDS. The housing program is designed to provide long-term residential care and twenty-four-hour supportive services in a community environment that maximizes residents' independence while ensuring their physical and emotional security and well-being. This 98-unit residence will provide housing for 49 individuals referred by the New York City HIV/AIDS Services Administration (HASA), and the rest 49 units will be apartments for moderate-income households.
The Administrative Assistant will be responsible for the clerical and administrative duties at the facility. The successful candidate will have good communication, organizational, and computer skills, as well as an understanding of working with special needs populations.
We offer a competitive salary with comprehensive benefits including medical and dental coverage, paid participation in a retirement plan, sick and vacation leave, discount gym memberships, paid holidays, and more.
Key Responsibilities:
- Meet and greet visitors and direct them to the appropriate staff
- Provide coverage of the reception area and ensure proper customer service and efficient communication between the tenants, visitors, and staff
- Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff
- Monitor and order office supplies
- Submit and track work orders through an internal ticketing system
- Develop and distribute a monthly calendar of events
- Assist with the planning and execution of special events
- Work closely with other departments at The Doe Fund as it relates to specific tasks
- Perform other duties as assigned
The Ideal Candidate:
- High School Diploma or GED
- Solid computer skills – internet and Microsoft Office
- Must be personable and have excellent communication skills
- Superior organizational skills and dedication to completing projects in a timely manner
Interested?
Submit your application for review.
Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting-edge of important social issues.
We are an equal opportunity employer and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.
