Event Transportation Administrator

Job Summary: The Event Transportation Administrator is responsible for providing administrative and logistical support the Events team in their activities to create and deliver programs for our customers.

Essential Job Functions
To perform this job successfully, an individual must be experienced at supporting a group in the service area and the ability to ensure excellent service and smooth operations. The successful incumbent will be a service and events professional as well as an experienced, effective communicator and perform at a high level of efficiency on a consistent basis and assisting the events team with a high number of events, ranging from small meetings to large, multi-location programs.

Duties:

· Supporting in-office, the events managers with logistical and administrative support

· Maintaining records of all bookings e.g. venue and facilitating billing and payment where necessary

· Ensure accurate and timely data entry and flow

· Attending all meetings to act as a second point of contact

· Sending out quotes and confirmations

· Helping set up and dismantle events efficiently through to completion

· Ensuring all branded items for events arrive on time

· Coordinate post-event follow-up activities including putting supplies away, and follow-up correspondence

· Manage inventory for internal staff needs (program supplies) and materials (comm materials & workshop snacks) to support service delivery operations

· Serve as the point person for trouble shooting challenges related to the administrative and IT support

· Other duties as assigned

Essential requirements:

· Proven project management skills

· Strong commercial acumen

· Confident with all Microsoft Office packages, specifically Excel

Profile:

· Detail focused

· Excellent customer service and responsiveness

· Able to work independently as well as part of a team

· Personable and presentable

· Eager to contribute new ideas

Experience and Education

· HS diploma or equivalent required

· BS In Marketing or related area preferred

Experience

· Hospitality experience required, destination management service or transportation event experience highly preferred

· Prior administrative experience, required

· Ability to manage multiple projects with multiple deadlines

Physical Working Conditions:

Position would spend time in an office setting, in the field and in vehicles. Office work may require prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. Field work would require the ability to work outside in various weather conditions and actively in a provided vehicle. Work in repair facilities or depots may require walking on uneven surfaces, entering and debarking from vehicles, and changes in temperature and noise levels. The position may also require the ability to lift, drag and push files, paper and documents weighing up to 35 pounds.

Special Requirements: (1) Must be willing and able to travel to and attend training and meetings within or outside the boundaries of the home area; (2) Must be willing and able to work outside regular business hours and on occasional weekends, attending meetings, etc. as needed.

Commitment

The Driver Provider maintains a bedrock commitment to diversity, equity and inclusion, The Driver provider prohibits discrimination, harassment, intimidation and bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding, and pregnancy-related medical conditions) sexual orientation, religion, color, national origin, ancestry, immigration status, physical or mental status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (not union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance.

The Driver provider will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process or have other questions about the application process.

Please direct concerns to:

Human Resources – The Driver Provider

1243 S 7th Street

Phoenix, AZ 85034

HR@driverprovider.com

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Overtime
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Project management: 1 year (Required)

Ability to Relocate:

• Phoenix, AZ 85034: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $24