Coordinator

Durst Profile

For over 100 years, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have ensured the longevity of The Durst Organization. Our Mission Statement: We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.

Overview

The Coordinator will provide comprehensive administrative support, calendar management, project coordination, document development, minute taking, and provide assistance to the entirety of the Transactions Department. The Coordinator interacts with a diverse group of internal and external clients at all levels of the Company. This role requires strong analytic skills, professional judgment, tact, flexibility, timeliness, attention to detail, ability to multi-task, plan, prioritize, and organize around a diversified workload.

 

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage professional communication and corporate correspondence by answering calls, taking messages or forwarding to the appropriate party• Manage calendars of Transactions team, oversee scheduling of meetings, coordinate internally and externally to resolve scheduling conflicts with prioritization of time sensitive meetings• Schedule, organize, and provide support with meetings, conference calls, travel, and related logistics• Plan, coordinate, and facilitate team meetings including preparation and circulation of meeting materials, preparation of conference room, management of web conferencing platform, and coordinating attendance of external parties• Maintain or create new spreadsheets, reports, presentations, forms and correspondence to fit the needs of projects as directed• Ability to attend meetings on complex subject matters to record action items and track progress• Assist with a variety of administrative tasks including copying, faxing, taking notes, and maintaining records• Prioritize, organize, prepare and distribute internal/external documents accordingly• Maintain files and databases for efficient retrieval and disposition of documents• Research, collect and save information on the DMS database system in accordance with Transactions Dept. protocols• Process invoices in accordance with Transactions Dept. protocols • Take notes and maintain meeting minutes for reoccurring department meetings• Assist with projects on an ad-hoc basis • Maintain work area in a neat, organized and functional manner• Comply with Company policies and procedures• Perform other related duties as required and assigned• Serve as a resource, advocate, and catalyst for sustainability at The Durst Organization. Apply the skills unique to your core job responsibilities for practical integration of sustainability into processes, standard operating procedures, and adopted business practices. Seek to empower our colleagues, consultants, tenants and residents to prioritize and actively engage in environmental stewardship.

 

Qualifications

Areas of Knowledge, Skills and Abilities:

• 4 year accredited college degree or High School diploma
• 3  years of administrative experience in a corporate environment
• Able to interact effectively with employees and visitors
• Able to work independently and in team settings
• Able to organize schedules, projects, set priorities and maintain functional work environment
• Effective oral and written communication; ability to write and speak in a clear, concise manner, actively listen and seek clarification as necessary
• Maintain a professional office demeanor 
• Intermediate to advanced computer skills including databases, Microsoft Word, Excel, Outlook, and PowerPoint

       CERTIFICATES, LICENSES, REGISTRATIONS:

• College Degree or relevant office administration program certification preferred

 

 

 Salary Range: $70,000 - $85,000 annually

EEOC

The Durst Organization seeks to build a diverse and inclusive workplace and encourages candidates of all backgrounds to apply. We provide equal employment opportunities to all applicants without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, disability, veteran status or any other protected category under federal, state and local law.

Salary : $70,000 - $85,000