What are the responsibilities and job description for the Invoice Clerk position at The E Group.?
Job Title: Invoice Reconciler 1
Date Posted: 4/2/2025
Location: Biloxi, MS.
Job Type: Contract Full Time
Immediate W2 contract position available in Biloxi, MS
Estimated Duration: 12 months
Job Description / Desired Qualifications:
- An Invoice Reconciler is responsible for verifying and reconciling invoices, bills, and payment records to ensure accuracy and compliance with the organization's financial policies and procedures.
- They play a crucial role in managing the invoice reconciliation process, identifying discrepancies, and resolving billing issues to maintain efficient financial operations.
- This person will not be just an invoice reconciler but also backup the Administrative Assistant.
- The person needs to have a very good understanding of Microsoft suite (Excel) as they will do some basic financial review.
- Skilled/Adept in Excel.
- Work Schedule: 6:30AM - 3:00PM
Key Responsibilities:
- Review and reconcile incoming invoices with purchase orders and receipts, ensuring accuracy and completeness.
- Verify pricing, quantities, and terms on invoices, addressing discrepancies as needed.
- Collaborate with vendors and internal teams to resolve invoice discrepancies and discrepancies in a timely manner.
- Process approved invoices for payment in accordance with established procedures and timelines.
- Maintain accurate and organized records of invoices, purchase orders, and related documentation.
- Assist in the preparation of regular reports on invoice reconciliation activities.
- Monitor and track outstanding invoices, following up with vendors as necessary to facilitate prompt payment.
- Assist in the implementation of process improvements to enhance efficiency and accuracy in invoice reconciliation.
Qualifications:
- High school diploma or equivalent; additional education in accounting or related field is a plus.
- 0-5 years of experience in invoice reconciliation or a related role.
- Basic understanding of accounting principles and invoice processing procedures.
- Strong attention to detail and accuracy in data entry and reconciliation tasks.
- Effective communication and interpersonal abilities, with the ability to work collaboratively with internal teams and external vendors.
- Proficiency in using invoice processing software and MS Office applications.
- Skilled/Adept in Excel.
Salary : $21 - $23
