What are the responsibilities and job description for the Corporate Amenities Shipping Coordinator, Le Labo position at The Estée Lauder Companies Inc.?
Description
Supports the Global Communications department through the coordination of visual, financial, event organizational/logistical needs and liaises directly with international market PR contacts for their day⁃to⁃day requirements.
Responsibilities
Department Admin:
Supports the Global Communications department through the coordination of visual, financial, event organizational/logistical needs and liaises directly with international market PR contacts for their day⁃to⁃day requirements.
Responsibilities
Department Admin:
- Responsible for team orderly filing: restocking/maintenance of product closest, update brand PR distribution lists, brand awards, etc.
- Collects and files key international press coverage and creates international newsflashes to be shared with global brand.
- Maintains and regularly update team weekly status document, monthly comms agendas, and other charts that ensure the organization of the department.
- Responsible for product comps and market samples orders and brand spokesmodel product mailings.
- Supports department on compiling and creating presentation content.
- Responsible for processing all team invoices, international re⁃bills and reclasses.
- Responsible for adding all new Vendors into ELC Ariba System and updating current vendors info.
- Supports team on reconciling department budget.
- Ownership of Evergreen PR Assets in ASC/AEM including labeling, posting and removal of all PR images and documents.
- Liaises with the creative department to ensure timely receipt of all approved brand visual assets.
- Coordinates naming of all rights and usage to any brand visual assets that are provided to international markets on behalf of Global Communications.
- Answers daily asset and interview requests from international markets in a timely manner.
- Provides all relevant press materials to PR contacts ⁃ copies of press releases, images, written QAs, etc.
- At times will be asked to support the Vice President on senior management presentations.
- Supports Global Communications team on all international events: regional press events, market tours with brand spokespeople and editor visits to New York with travel, transport, and on⁃site organization and logistics, including hotel, gifts, room drops, agendas etc.
- Prepares agendas, hotels charts and transport charts for all global press launches and department travel.
- Books international travel and visas for department and spokespeople participating in international press trips, including scientists, makeup artists, spokesmodels.
- Liaises with external suppliers for events such as hotels, caterers, calligrapher, florist, etc.
- Assists Director with spokesmodel media requests and Q&As, files spokesmodel responses and maintains master Q&A trackers.
- Direct face⁃to⁃face interaction with global PR Managers, global spokesmodels, international editors and influencers during events, office visits etc.
- Minimum 3-4 years relevant experience in similar environment.
- Sensitive to the trends, including fashion, pop culture and beauty industry.
- Good relationship with key beauty journalists and digital key players.
- Well-experienced in PR strategic planning, event execution and media(both traditional and new media)/KOL collaboration.
