Human Resource Consultant Assistant 1

Special Note This is a full-time, overtime eligible position in the Human Resource Services office on the Olympia Campus of The Evergreen State College. Position Purpose This position provides courteous and responsive assistance to support the functions of the Human Resource Services (HRS) office. The position performs paraprofessional human resources and administrative clerical tasks, maintains and ensures confidentiality of records, and explains human resource policies, procedures, regulations, and collective bargaining agreement (CBA) provisions to college employees and the general public. Using HR information systems, this position reviews, inputs, and ensures the accuracy of a high volume of confidential human resource documents and records. This position also serves as primary administrative support for staff recruitment functions. These functions constitute the majority of the work, although the position shall also perform a range of human resource paraprofessional work. Nature and Scope This position reports to the Senior Human Resource Representative – HR Operations & Payroll and is responsible for providing paraprofessional level human resource information to managers, supervisors, employees, and the public regarding applicable laws, rules, policies, and CBA requirements. Under general supervision, the position works independently and within established guidelines, and functions as an assistant to professional level HRS staff and the Associate Vice President for Human Resource Services (AVP for HRS). Essential Functions

• Receive and greet customers in a friendly, courteous, and responsive manner; demonstrate tact and discretion for all interactions.
• Maintain confidentiality of all information and electronic and paper records.
• Serve as primary clerical support for HRS, including perform standard office operations, such as create files, make copies, provide administrative support to office projects, respond to phone, in person, and email inquiries, and refer customers to coworkers and other offices as appropriate.
• Explain HR policies and procedures to employees, supervisors, and the general public.
• Work in cooperation with the Affirmative Action and Equal Opportunity Officer and ensure compliance with the Affirmative Action plan to achieve the college’s Equal Opportunity and diversity goals; create and update spreadsheets to track staff hires done outside the applicant tracking system.
• Complete and / or review confidential and / or time sensitive forms, including I-9s, demographic information, Tuition and Fee Waivers, Employment Security Department forms, background check requests, sexual misconduct checks, Performance Development Plans, etc.; maintain organized and efficient filing and records retention systems.
• Provide support for staff recruitments, including respond to applicant inquiries, provide standard advertising options, communicate with hiring units to finalize ad lists, place advertisements, process and reconcile ad payments and maintain required documentation, maintain recruitment files according to records retention schedule, review applications for completeness, update applicant tracking system (PeopleAdmin), including code internal applicants, change workflow states of postings, applicants, and hiring proposals, and create and deactivate users, prepare reports as requested, send weekly email announcing employment opportunities, and as needed prepare materials for job fairs and / or may represent the college at job fairs.
• Initiate sexual misconduct checks and in- and out-of-state background checks as requested, track progress, report results, and make payments.
• Draft new hire letters for review by professional HRS staff, produce finalized letters, and send onboarding correspondence.
• Create or locate existing employee identification numbers (A numbers) for new regular and temporary staff.
• Provide guidance to individuals requesting to file a civil rights complaint and schedule appointments with investigators.
• Successfully meet payroll processing test runs and deadlines.
• Originate EPAFs for regular staff hires made via the applicant tracking system; ensure accuracy of data points, such as periodic increment dates, reporting lines, and full time equivalency; and verify information using source documents and initiate troubleshooting of variances with author of source information.
• Verify information in Social Security Administration database.
• Participate as member of Time Sheet DL and respond to questions, such as requests from supervisors to clear certifications.
• Liaison with the Payroll and