What are the responsibilities and job description for the Administrative Assistant position at The Ferrara Team at Keller Williams Landmark II?
About The Ferrara Team
The Ferrara Team represents the region's finest properties with exceptional skill using the most innovative technologies currently available. We offer ultimate privacy and security, speed, and efficiency. Our years of full-time experience have given us a clear understanding of the mindset of home buyers and sellers and a thorough understanding of the regional marketplace.
About the Role
We are seeking a proactive and highly organized Remote Administrative Assistant to support our operations by managing data, schedules, reporting, and communications. This role is perfect for someone who is tech-savvy, detail-oriented, and eager to provide valuable support to leadership. As a key team member, you will anticipate needs, identify efficiencies, and ensure smooth administrative operations. If you are a problem-solver with strong communication skills and the ability to streamline processes, we’d love to hear from you!
Key Responsibilities
Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate virtual engagements.
Data & Reporting: Track, analyze, and organize data; create reports and presentations as needed.
Communication Support: Draft and manage emails, memos, and internal/external correspondence.
Technology & Systems: Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other relevant software.
Process Improvement: Identify and implement efficiency-enhancing solutions.
General Administrative Support: Manage documentation, file organization, and assist with special projects.
What We’re Looking For
Proactive Problem-Solver: You anticipate needs and take action before issues arise.
Excellent Communicator: Strong written and verbal skills for seamless interactions.
Tech-Savvy: Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with other digital tools is a plus.
Highly Organized: Ability to multitask, prioritize, and manage time effectively.
Detail-Oriented: A meticulous approach to handling information and reporting.