What are the responsibilities and job description for the Magistrate, Assistant (Part Time) (Administrative Assistant I) position at The Fifteenth Judicial Circuit Court?
SUMMARY
This position is responsible for administrative support to the Magistrate serving as a Child Support Hearing Officer. Responsible for preparing and maintaining the Magistrate’s court and professional calendar. Review submissions from parties, lawyers and Clerk primarily via email and the court’s internal case management system viewer (JVS) for transmission to the Magistrate for further action; organize, maintain, and track work submitted to and from the Magistrate/Child Support Hearing Officer; provide the calendar weekly to the legal service provider; respond to emails, US mail and phone calls; prepare monthly statistical report for submission to the State, Magistrate and Trial Court Administrator. Maintaining accurate and complete trial dockets, requests for continuances, and trial orders; schedule motions, hearings, conferences and trials. Interacts and establishes relationships with Magistrates, Judges, Clerk of Court staff, attorneys, law enforcement, social services, witnesses and the general public.
ESSENTIAL DUTIES
- Works independently under general supervision according to procedures while developing work methods
- Composes/drafts and/or types correspondence, court orders, memoranda, statistical reports, e-mails, and other documents observing strict confidentiality
- May assist the Magistrate in special projects, including research and typing; develops and maintains working relationship with Clerk of Court office and the Department of Revenue’s legal service provider and staff to ensure efficient delivery of services
- May provide temporary coverage for other assistants to a Child Support Hearing Officer at other court annexes
- Attend staff and other professional meetings and trainings.
The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
MINIMUM QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES
Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.
- Knowledge of the legal system, specifically dependency and family court divisions
- Knowledge of the rules of English grammar, spelling, punctuation
- Ability to work within deadlines to complete projects and assignments
- Proficient in Microsoft Word, Outlook and Excel
- Ability to prioritize work and communicate effectively verbally and in writing
ADDITIONAL INFORMATION
During the Application Process please upload the following ATTACHMENTS if applicable:
- Proof of education
- Proof of certifications/licenses
NOTICE:
Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.
Americans with Disabilities (ADA): If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”
