What are the responsibilities and job description for the Legal Assistant position at The Firm Exp.?
The Firm EXP is a leading provider of legal and business solutions for personal injury law firms. We specialize in recruiting operations management and case support services. We are looking for a Personal Injury Legal Assistant to join our team and assist attorneys with prelitigation case management medical record coordination claims handling and administrative support.
Job Responsibilities
Case & Claims Management
Open new personal injury claims with insurance companies and track claim progress.
Communicate with insurance adjusters medical providers and clients regarding case updates.
Assist in gathering and reviewing medical records police reports and other supporting documents.
Monitor case timelines and ensure all necessary documents are obtained and filed in a timely manner.
Medical Records & Documentation
Request track and obtain medical records and bills from healthcare providers.
Review medical records for accuracy and completeness flagging any discrepancies.
Prepare medical chronologies and summaries for attorney review.
Organize and maintain case files ensuring all relevant documentation is up to date.
Demand Writing & Legal Correspondence
Draft and assemble personal injury demand letters including exhibits and supporting documentation.
Review demand drafts to ensure compliance with legal standards and client branding.
Assist in negotiating medical bills and liens.
Prepare and send settlement disbursement letters and follow up on pending demands.
Administrative & Client Support
Assist attorneys with scheduling case organization and client communication.
Respond to client inquiries and provide updates on case status.
Maintain and update case management software with all relevant information.
Support attorneys and case managers with additional administrative tasks as needed
Requirements :
Qualifications & Skills
Technical Skills :
Proficiency with case management software (Filevine Clio SmartAdvocate or similar).
Strong legal writing skills for drafting demand letters and correspondence.
Familiarity with medical terminology and records review.
Experience handling insurance claims
Soft Skills :
Strong organizational skills with attention to detail.
Excellent verbal and written communication abilities.
Ability to multitask in a fastpaced legal environment.
Proactive problemsolver with a clientfocused approach.
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