Special Events Coordinator

The Forge: Lemont Quarries is looking for an ambitious professional to assist (seasonally) in the production of events at The Mount at The Forge: Lemont Quarries. The Special Events Coordinator will handle the logistics of both entertainment and educational programs at the park events for the Spring, Summer and Fall 2025 Season. This position reports to the Director of Programming. The successful candidate is someone who is steadfastly committed to working with teammates and third party partners to deliver memorable experiences for guests of all ages and abilities.

JOB RESPONSIBILITIES

Responsibilities of this position include, but are not limited to:

• Manage the day of execution of concerts and festivals and special events managed by the Programming Team. Be point of contact for internal and external partners associated with the event
• Schedule & book vendors and Event Support Staff required for each event
• Manage set up/tear down of the event space including scheduling and coordinating with other Forge team members or budgeted outside vendors. The candidate must have a first one in/last one out mentality
• Assisti contracted promoters and managers with talent load in/load out
• Develop comprehensive run of show for events programming and coordinating with Forge staff, Managers & Directors to provide the optimal guest experience of all attendees
• Conduct weekly event beverage inventory and work with the Director of Operations to ensure adequate supplies are available
• Oversee all event and beverage supplies and manage inventory for items including linens, merchandise, and signage
• Create and post personalized signage for an enhanced experience for VIP groups
• Work with other Programming staff for logistic support of both the Entertain and Educate pillars
• Responsible for maintaining the “aesthetics” of the green room, VIP Containers, and other guest areas around The Mount. Work with the Programming Director and General Manager for decor, storage, and maintenance needs.
• Communicate and coordinate with A/V Vendor on all public and private events to ensure a seamless execution
• Be the point of contact for the Special Events Team for all third party partners

REQUIREMENTS

• At least 2 years of event production or management experience
• Well-versed in modern computing platforms and proficient in using restaurant management software (Toast preferred)
• Availability to work on nights and weekends with 2 days off during the week
• Experience working with talent, creative teams, production teams and a variety of vendors
• Ability to learn simple tech skills to be able to problem solve issues when A/V Company is unavailable (set up microphones, operate video display boards, etc)
• Exceptional, organizational and project management skills
• Acute attention to detail and the ability to multi task and run multiple projects in tandem
• Strong interpersonal, oral and written communication and presentation skills
• Positive, can do attitude, creative problem solver and team player
• Bachelor’s degree preferred

PHYSICAL AND SCHEDULE REQUIREMENTS

This position is Seasonal- Part Time and mainly focused on weekend days and weekend evenings- the occasional weekday event may be scheduled.

• Because our park is located in a natural, outdoor, wooded location, candidates must be comfortable and willing to work in all seasonal weather conditions as operational and management duties may require
• You must be comfortable and willing to climb as necessary
• You need to be able to lift and carry a minimum of 50 pounds
• If you don’t already have them, you will need to obtain CPR and First Aid certification

A WORD OR TWO ABOUT OUR CULTURE

The Lemont Quarries Adventure Park is a public/private social enterprise that provides engaging recreational activities for adventurers of all kinds. From ropes courses, ziplines and rock climbing towers to running, mountain biking and hiking trails, our parks seek to provide a community focused, authentic outdoor experience for urban and suburban areas. Our team and our patrons are deeply dedicated to the promotion of an active, outdoor lifestyle. Our park is designed and purpose- built to engage all levels of participants through activity passes, instruction, food and beverage programming as well as festivals, concerts, camps, races and other outdoor events.

LEGAL DISCLOSURES

Lemont Quarries Adventure Park (LQAP) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, LQAP complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring,placement,promotion,termination,layoff,recall,transfer,leaves of absence, compensation and training.

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work ion the United States. LQAP is an employer that participates in the E-Verify program.

Job Type: Part-time

Pay: From $22.00 per hour

Expected hours: 20 per week

Benefits:

• 401(k) matching
• Employee discount
• Referral program

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Every weekend
• Weekends only

Work Location: In person

Salary : $22