What are the responsibilities and job description for the Museum Experience and Admissions Manager position at The Frick Museums and Art of Pittsburgh?
Museum Experience and Admissions Manager
The Museum Experience and Admissions Manager collaborates across the organization to ensure that all visitors are met with an inviting and dynamic first impression of the museum and leave equipped to engage more deeply with the museum on multiple levels. This position is central to the advancement of audience loyalty, encouraging membership sales, and attracting both new and repeat visitors through close collaboration with the departments of Learning and Visitor Experience and the Membership department. This position is the lead contact for the Outbound ticketing system and leads the daily operations of the admissions desks with a focus on excellent customer service. This position is also responsible for the hiring, training and scheduling of the Museum Experience Associates and encourages the enhancement of a museum-wide commitment to a visitor-centered experience.
Hours: 35 hours per week, weekend and evening hours required
Reports to: Director of Enterprise & Visitor Services
Status: Full-time, non-exempt with benefits
Salary: $38,250 - $44,500, based on experience
Responsibilities:
- Supervisory Responsibilities (50%):
- Recruit, interview, hire, supervise and train Museum Experience Associates to ensure that the staff are properly trained in all aspects of their positions, customer service and any ongoing promotions or programs.
- Schedule the Museum Experience Associates and distribute schedules in a timely manner.
- Manage an active training and communication system for Museum Experience Associates to stay informed and updated on current and upcoming exhibitions, programs, and other museum activities.
- Museum Experience & Admissions Responsibilities (30%):
- Develop, implement, and maintain procedures for the admission ticketing system, includes working with Finance and IT to ensure terminal set-up, reliability, and security of all data and transactions.
- Provide continual learning and training opportunities for the MEAs about reservation software, telephone etiquette, customer services practices, membership specials, education technology content, and general site knowledge.
- Cover any call-offs or breaks as needed.
- Oversee and troubleshoot both the reservation and POS software and hardware needs, this includes managing/resolving trouble tickets with outside vendors, troubleshooting the phones.
- Administrative Responsibilities (20%):
- Acting as team leader, assist the membership department with creating strategic opportunities for membership growth/sales on the front‐line
- Work with the Membership Manager to ensure that updates are handled in a timely manner and that all MEA’s have the most recent membership promotional materials and language.
- Manage the configuration and language for the phone tree script.
- Oversee the info @ mailbox.
- Other duties as requested by management.
Qualifications:
- Committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equity.
- Availability to work evening and weekend events is essential.
- Must have at least three (3) years of hospitality/customer service management experience.
- Bachelor’s degree preferred or have an additional two (2) years management experience.
- The successful candidate will be an enthusiastic, energetic individual with professional manner who enjoys working with people.
- Must have demonstrable experience in managing projects equally well independently, and as part of a team.
- Able to multi-task, meet deadlines, and work well in a fast-paced work environment.
- Be an innovative, problem solver, remain calm under pressure; and be capable of overcoming issues as they arise.
- Must be capable of motivating and overseeing Event Support Coordinators assisting with events.
- Must possess strong oral and written communication skills.
- The ability to communicate effectively with a wide variety of people is essential.
- Must be proficient in all Microsoft Office applications including Outlook, Word, Power Point, and Excel.
- Must have a valid driver’s license.
- Clearance of a background check.
The Frick Pittsburgh is an Equal Opportunity Employer that is committed to fostering a workplace culture of accessibility, inclusion, diversity, and racial equality and urges all diverse candidates to apply.
Salary : $38,250 - $44,500
