What are the responsibilities and job description for the Purchasing Coordinator position at The Gallagher Search Group?
Job Description
Job Description
The Purchasing Coordinator plays a key role in optimizing the company’s procurement system, ensuring efficiency, cost control, and compliance with company policies. This position collaborates closely with the Purchasing Department to support company wide procurement initiatives and vendor management. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple procurement-related responsibilities while maintaining accurate records and strong vendor relationships.
Key Responsibilities :
- Process and manage purchase orders for a variety of departments, including hotel, food & beverage, marketing, housekeeping, security, and retail.
- Maintain accurate vendor and item master data within the procurement system, ensuring up-to-date product and pricing information.
- Expedite deliveries of goods and services to meet departmental requirements.
- Communicate with suppliers to ensure quality, quantity, and timely delivery expectations are met.
- Assist in vendor onboarding and maintain vendor information, including qualification documentation and account setup.
- Ensure purchasing procedures align with company standards and compliance guidelines.
- Perform administrative tasks such as answering calls, drafting correspondence, processing invoices, filing records, and preparing reports.
- Act as a liaison between the Purchasing Department and other internal departments.
- Conduct data cleanup and maintain procurement records to ensure system accuracy.
- Monitor and report on cost savings, rebates, and price variances to support financial planning.
- Ensure proper unit measurements, material specifications, and master file maintenance in the purchasing system.
- Perform additional duties as assigned.
Qualifications & Requirements :
