Payroll Manager

GENERAL SUMMARY OF POSITION :

The Payroll Manager will manage and guide our internal payroll specialist team, ensuring accurate and efficient payroll services for 30 companies. They will be responsible for the day-to-day payroll operations, ensure proper processing of payroll and commissions, provide effective and efficient customer service to our sales force, employees, and our management team. This role requires strong leadership abilities, a client-focused mindset, and expertise in complex multistate and multi-country payroll operations. The ideal candidate will ensure compliance with relevant regulations and maintain superior client satisfaction.

CORE & ESSENTIAL TASKS :

• Manage and ensure proper payroll operations of 30 companies on various processing schedules (US, Canada and UK)
• Manages payroll operations by recruiting, selecting, orienting, training, coaching, counseling, and disciplining staff; planning, monitoring, appraising, and reviewing staff job contributions; determining production, productivity, quality, and customer-service strategies; designing systems; resolving problems; implementing change
• Handle commission calculations and payment processing on an on-demand basis
• Enters, maintains, and / or processes information in the ADP payroll system, including employees compensation data, time and attendance, deductions and withholding, address changes, and other information
• Manage varying projects and deadlines to ensure expectations are met
• Develop and maintain accurate payroll records and reports in multiple systems
• Ensure all payroll transactions and commissions are processed timely and accurately
• Ensure compliance with federal, state and local tax laws for US, Canada and UK
• Ensure production of necessary information and documentation for applicable audits (i.e : workers comp, year-end close, 415 Limits, tax agency, etc.)
• Ensure compliance with various company handbooks with differing policies and procedures
• Preform internal audits and reconciliations on Human Resource, Payroll and Benefit data
• Establish and maintain payroll controls and payroll related procedures
• Perform complex analysis of payroll issues and determine root cause and implement reasonable solutions
• Exercise independent judgment and discretion on important matters regarding compliance, compensation programs, taxation and policies
• Ensure development of census and total compensation information for ESOP
• Oversee and ensure compliance with the reporting and funding for 401(k) withholding's, garnishments, and other various employee withholdings
• Ensure maintenance of timekeeping system, ensuring overtime hours are calculating per Federal and State Department of Labor Regulations
• Handle all customer communication in an effective, efficient and positive manner through problem solving and analytical skills
• Quickly and professionally react to the unique needs of internal and external customers
• Interpret and implement policies and practices relating to satisfying customers needs and issues
• The ability to work without any monitoring or supervision
• Complete and oversee month end processes and procedures including payroll journal entries for accounting and monthly analysis of compensation spreadsheets
• Manage year-end processing, W2s, T4s, P60s and P11Ds
• Understand and comply with various compensation types with varying taxation, such as Qualified and Non-Qualified Compensation Plans and commission structures (401K, K Plus, Deferred Compensation, etc.)
• Assisting the Human Resources department with special projects as needed
• Assist with other projects as needed
• Contributes to the overall success of the department by performing all other duties and responsibilities as assigned, acting as a back-up for other positions as needed, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service

QUALIFICATIONS & SKILLS :

7 years payroll experience. Possession of at least a high school diploma or equivalent is required and a post-secondary degree or college classes in accounting is preferred. Possession of Certified Payroll Professional designation is a plus. Demonstrated aptitude for problem-solving, basic accounting principles knowledge, documentation skills, research, resolution skills, data analysis and multi-tasking skills are essential. Must possess advanced knowledge of payroll compliance, taxation and labor laws. Must possess experience and understanding of multistate and multi-country payroll. Must be results-orientated and able to work both independently and within a team environment. Must possess extraordinary organization and time management skills. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software; past ERP experience a plus. Proficiency in ADP Workforce Now and ADP Custom Reporting a must. Proficiency in Human Resources databases and sensitivity to confidential information. Driving is a requirement for this position. Therefore, must have the ability to travel domestically via operating a motor vehicle and maintain a valid driver license and driving record which is acceptable to our insurance provider. Must have a vehicle in good working condition and ensure it meets all safety, insurance, and legal requirements. The ability to travel by plane and / or overnight travel may also be required.

PHYSICAL REQUIREMENTS :

Ability to communicate orally in a clear, concise and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to-face, one-on-one and group settings. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the facility and / or other designated location. Adherence to health and safety regulations (e.g. use of protective gear). Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier and facsimile machines. Ability to communicate in writing in a clear, concise and effective manner. Sit, walk and / or stand for extended time periods. Hearing and vision required to be within normal ranges. Ability to accurately distinguish color variation. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Sufficient manual dexterity required to operate equipment. Normal range of tolerance to household and other types of typical industrial / construction chemicals and solvents. Willingness and ability to travel to client meetings and presentations. Must have the ability to travel by plane, operate a motor vehicle, maintain a valid state motor vehicle driver license, and maintain an acceptable motor vehicle driving record. Overnight travel may be required.

WORK ENVIRONMENT

Normal range of tolerance to household and other types of typical industrial / construction chemicals and solvents. The manufacturing plant is not climate controlled.

EQUAL OPPORTUNITY EMPLOYER

Garland Industries, Inc. is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, military status, veteran status, marital status, gender identity or expression, transgender status, citizenship, sexual orientation, age (40 and older), disability (except where the disability prevents the individual from being able to perform the essential functions of the job and cannot be reasonably accommodated) or any other legally protected characteristic under federal, state or local law.