What are the responsibilities and job description for the Business Project Manager position at The Garrison Institute?
Project Manager, Business
Job Summary:
The Garrison Institute seeks a dynamic and detail-oriented Project Manager to support the seamless operation of its financial, human resources, and operational processes. This full-time role is ideal for someone who thrives in a progressive, mission-driven, and entrepreneurial environment.
Primary Responsibilities:
Financial Management
- Assist the Managing Director in tracking and managing the Institute's overall budget, including project-specific budgets, ensuring all financial activities align with organizational goals.
- Regularly monitor financial progress, generate exception reports, and identify potential discrepancies or compliance issues, ensuring proactive resolutions.
- Collaborate with the accounting team to oversee accounts payable and receivable processes, ensuring accuracy and timeliness in financial operations.
Human Resources Support
- Provide essential HR support, including coordinating onboarding for new hires, managing timecards, and communicating HR policies and benefits effectively.
- Act as a liaison for employees, connecting them with external HR resources for complex matters or policy clarifications.
Operations and Process Improvement
- Lead and coordinate business-process projects, including managing schedules, organizing meetings, and ensuring the timely completion of key deliverables.
- Develop and implement operational initiatives that enhance the efficiency of workflows and promote organizational goals.
Technology and CRM Management
- Receive comprehensive Salesforce training to serve as the primary contact for basic Salesforce-related issues, ensuring seamless CRM operations.
- Escalate complex technical challenges to external support teams, maintaining the integrity and functionality of CRM systems.
Collaboration and Leadership
- Partner closely with the Managing Director to align business priorities with operational execution.
- Foster communication and collaboration across departments, ensuring that all teams are informed and aligned on key initiatives.
Requirements:
- Bachelor's Degree with 5 years of project management/operational experience, preferably in a non-profit setting.
- Working knowledge of human resources is a plus.
- Strong analytical and organizational skills with the ability to handle multiple projects simultaneously.
- Excellent communication and interpersonal abilities, ensuring clarity in cross-departmental collaboration.
- Adaptability to manage changing priorities and provide innovative solutions to operational challenges.
- Exceptional written and verbal communication skills.
- Highly proficient with computers, MS Excel and Word, calendar software, CRM or databases, internet research and Zoom webinar events/meetings.
- Experience in using Salesforce CRM highly desired.
- Ability to manage multiple tasks and projects concurrently; and to work independently on projects from conception to completion when needed.
- Demonstrates high degree of integrity, maintains discretion and confidentiality in relationships and with various assigned projects.
- Good problem solver with strong decision-making capabilities.
- Possesses flexibility and adaptability to changing priorities.
- Maintains focus on the spiritual aspects of the Institute while projecting a calming, concerned and compassionate influence in business and personal dealings.
- Some interest or experience with contemplative practice is desired.
