Development Coordinator

Job Description

Job Description

Salary : About the Company

The Gatehouse is a non-profit organization located in Grapevine, Texas that helps women overcome hardship by equipping them and their children with the resources necessary for independence and permanent self-sustainability. The Gatehouse has a collaborative culture rooted in Christianity and is funded entirely through community support (not government funding).

The Development Coordinator will play an important role in ensuring the development department operates smoothly and successfully. This role will support key processes fundraising, grant management, and volunteer coordination, ensuring smooth operations within the Development Department. Responsibilities include managing social media outreach, coordinating events, maintaining donor and volunteer databases, and representing the organization at community events. Additionally, the coordinator recruits and supervises volunteers, oversees in-kind fundraising efforts, and facilitates community engagement through site tours and outreach activities. This role is essential for driving development initiatives and supporting both internal and external stakeholders.

This dynamic role requires strong organizational skills, effective communication, and the ability to work collaboratively with staff, volunteers, and community partners.

Job Duties

Development

Assist in the administration and coordination of donations, campaigns, events, and other key development activities

Commit to memory The Gatehouses mission, vision, and brand and represent The Gatehouse with integrity

Take ownership of your duties and proactively look for opportunities to support other development initiatives

Consistently communicate with supporters and make certain response is accurate and prompt

Always demonstrate excellent customer service and continually explore ways to increase support and engagement

Frequently collaborate with team members and actively contribute to discussions with a solution-oriented mindset

Monitor and maintain development materials and supply inventory

Assist with administration of donor database records ensuring accuracy and donor confidentiality

Periodically coordinate events, tours, site-visit, and attend events on behalf of The Gatehouse

Maintain development related prospect and distribution lists

Stay apprised of updates at The Gatehouse and effectively communicate relevant information to supporters

Volunteers

Act as lead volunteer coordinator responsible for volunteer communications, screening, onboarding, scheduling, and on-site supervision.

Monitor all branded channels for volunteer-related inquiries and promptly take the appropriate action

Act as primary point of contact for volunteer project coordination, check-in, and provide day-of-project supervision

Lead the development of new volunteer projects ensuring detailed project plans are recorded; Guarantee all needs are satisfied at least 24-hours before the project begins

Maintain the volunteer calendar and provide regular updates to key staff members

Maintain the volunteer database by overseeing data entry and report generation

Regularly communicate volunteer needs to supporters and stay apprised of emerging departmental volunteer needs

Event Support

Regularly attend community events and actively recruit new supporters

Recruit, train, and supervise volunteers at Gatehouse Events.

Coordinate pre / post event communications to a variety of audiences

Maintain accurate event-related lists (i.e. guests, sponsors, table assignments, etc.)

Supervisory Responsibilities

Volunteers on campus

Qualifications

Bachelor's degree or 2 years of related experience in a fundraising, development, volunteer, or marketing role

Proficient in using Microsoft 365 (Word, Outlook, Excel, Powerpoint)

Experience utilizing marketing email platforms (Constant Contact, Mail Chimp, etc.)

Experience working with Volunteer / Donor Databases is a plus

Must have a valid drivers license and all offers are contingent on background / drug screening

Competencies

Excellent communication and interpersonal skills

Exemplary work ethic, problem-solving skills, and initiative.

Effective verbal and written communication and follow-up skills

Flexibility to adapt to changing priorities

Responsiveness and professionalism

Flexibility to work occasional evenings and weekends as needed

Physical Requirements and / or Working Conditions

Ability to lift and carry objects of 50 pounds

Must be able to sit at a desk and work on a computer for prolonged periods

Must have the flexibility to bend, crouch, walk, kneel, and sit for prolonged periods

Must have manual dexterity for typing, writing, standing, and reaching

Organized, proactive, positive, solution-focused, good interpersonal skills, works independently

Benefits

Paid Time Off

Maternity / Paternity Benefits

Generous Staff Holidays

Health, dental and vision insurance

401k Company Match

This organization is a 501(c)(3) faith-based organization exempt from Title VII of the Civil Rights Act of 1964 as amended. Section 2000e-1, [Section 702] provides an exemption for employees of religious entities. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.