Life Safety Administrative Assistant

Benefits

• Paid Weekly
• Paid Time Off
• Holiday Pay
• Benefit eligible the first of the month after the completion of 30 days of service (Medical, Dental, Vision, Life Insurance, STD, LTD, Flex Spending, etc.)
• Matching 401(k) Program
• Educational Reimbursement
• Scholarship opportunities
• Safety Shoe Stipend
• Bi -Annual Employee Appreciation Bonus
• Wonderful Working Conditions
• Opportunities for Advancement

Position Summary: The Administrative Assistant will provide essential clerical and administrative support to the Director of Life Safety and the Life Safety department to ensure smooth operations. This role involves managing a variety of administrative tasks, including scheduling, communication, document management, and coordination. The Administrative Assistant will assist in ensuring that the department runs efficiently and effectively, supporting both daily activities and special projects as needed.

1. Manage the Director’s calendar, schedule meetings, and coordinate appointments.
2. Prepare and manage correspondence, reports, and documents as directed by the Director.
3. Answer phone calls, respond to emails, and direct inquiries to the appropriate team members.
4. Handle various clerical tasks, including filing, copying, and organizing materials.
5. Maintain accurate and organized records for Life Safety-related documents.
6. Assist in preparing and organizing materials for inspections, audits, and safety reviews.
7. Ensure proper filing and easy access to documents for team members.
8. Serve as a liaison between the Director and other departments, external agencies, and vendors.
9. Prepare communication for the team, including policy updates and meeting follow-ups.
10. Coordinate meetings and assist with agenda preparation and meeting minutes.
11. Assist in organizing departmental projects, tracking budgets, and inventory management.
12. Help with the preparation of reports and documentation required for various department functions.
13. Support coordination of training sessions, meetings, and educational programs.
14. Perform general office duties, such as data entry, filing, faxing, and maintaining office supplies.
15. Ensure that office equipment is operational and request maintenance when needed.
16. During emergencies or natural disasters, will be required to remain onsite to provide support and ensure the continuity of operations, depending on the nature of the situation.
17. Perform any other administrative tasks as directed by the Director of Life Safety.
18. Maintains confidentiality of Members’ PHI (Protected Health Information).

Qualifications:

1. High school diploma required, associate degree or higher preferred.
2. Minimum of 2 years of administrative experience, with a preference for experience in safety or security environments.
3. Strong organizational and multitasking skills.
4. Excellent verbal and written communication skills.
5. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to handle confidential information with discretion.
7. Must be flexible, reliable, and able to work independently.
8. Must be empathetic, enthusiastic and have an affinity for working with a diverse senior population. 
9. Must be well organized and can work with limited direction, take initiative, and can plan and carry out responsibilities, organizing own schedule and duties to complete responsibilities.

The Glenridge is an Equal Opportunity Employer and a Drug Free Workplace.

All applicants must pass a pre-employment physical, drug screen and Level II background screening.

The Glenridge on Palmer Ranch is an exciting place to work, learn, be happy and flourish! We have been awarded “Best Retirement Community” for 15 years in a row! Do not miss this opportunity to work with an exciting team and make a positive difference in the lives of our members and the Sarasota community.