Administrative Assistant, Property Tax

Company Description

We are a small, regional Property Tax Consulting firm located in Tucker, Ga, United States. We offer competitive pay to commensurate with experience, generous personal time off (PTO) and company paid health insurance. As a company we specialize in property tax management, personal property compliance and audit, due diligence for property acquisition and dispositions, and budget analysis and forecasting.

Role Description

This is a full-time on-site role for an Administrative Assistant to provide a broad spectrum of support to the office. Responsibilities include: Maintaining property database, and spreadsheet maintenance. Interaction with tax jurisdictions via phone, and email to locate property details and related parcels, assessment information, tax rates and dates related to refunds, notices and deadlines. Process assessment notices and tax bills timely allowing sufficient time for processing by client and assigned consultant prior to deadlines. Calendar maintenance for assessment notice, tax bill, and hearing dates and deadlines. Client interaction by phone and email to obtain necessary information, documents and authorizations, answer questions and to assist with general information and research regarding property tax and tax appeal matters. Build knowledge of property tax jurisdictions throughout the region, including appeal deadlines, tracking statutory deadlines, and tax bill deadlines. Assist consultant with appeal deadlines if needed. Prepares contract, letters of authorization and invoices to clients. Receives, identifies, sorts and processes incoming mail. Coordinates outgoing mail including preparation of certified and return receipts and delivers mail to post office or courier service. Helping to create and support a positive team environment and client service.

Qualifications

• 1 years of Administrative Assistance experience, preferably in a property tax or real estate industry, but not required.
• Tech savvy with the ability and desire to embrace necessary industry specific software applications
• Experience with Siger Tax is a plus but not required
• Detail oriented with solid basic math skills
• Strong data entry skills with attention to accuracy
• Proficient in Microsoft Office suite and Adobe
• Excellent Phone Etiquette and Communication abilities, both written and verbal
• Strong organizational skills with ability to multitask effectively and efficiently
• Ability to work well in a multi-faceted, seasonally fast pace environment while handling multiple task simultaneously
• Ability to work independently and in a team environment
• Ability to research County websites for property information and tax details
• Must have a valid drivers license and vehicle in good working condition to pick-up and drop off mail.
• Current Licensed Notary or the ability and willingness to become licensed
• Subject to background investigation