What are the responsibilities and job description for the Executive Administrator to the CEO position at The Granite YMCA?

Job Description

Description :

This position supports the work of The Granite YMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Executive Administrator supports the Chief Executive Officer and the Board of Directors Leadership in the oversight of The Granite YMCA Management and Organization By-Laws.

This is an in-office position, based out of our YMCA Association Office in downtown Manchester, NH.

Responsibilities :

Manage the daily operations of the Executive Office, such as sort and prioritize all incoming mail and messages including information and meeting requests
Maintain favorable relations with staff and contacts
Maintain and organize filing systems and represent the office in the CEO’s absence
Support the CEO’s activities, such as Calendar management (MS Outlook), travel arrangements and coordination of internal and external meetings
Coordinate communication between the CEO and Board, officers and staff
Serve as key contact to Chief Volunteer Officer and Board of Directors
Manage Board relations including collect feedback, maintain files and current records, plan meetings, packet production and distribution, and keep meeting minutes
Maintain up-to-date Board of Directors SharePoint site, including monthly Board, Board Committee and Branch Advisory Board packets, rosters, schedules and meeting minutes
Co-facilitate and support training of board volunteers use of SharePoint Board site
Support the annual Board orientation and onboarding process with the CEO and CVO
Assist CEO in Senior Management Team Supervisory meeting schedules and the organization of staff retreats and CEO led team meetings.
Coordinates the CEO’s office and Board of Director’s budget preparation, management and PO processing

Qualifications :

Advanced computer skills, including intimate knowledge of Microsoft Office products

Familiar with online software systems and LinkedIn

Thrive in a fast-paced environment, take initiative and have a proactive and collaborative approach to working with colleagues

Have excellent attention to detail and strong written and oral communication skills

Highly organized with creating and maintaining organized systems

Experience leading long-term projects with a variety of partners and multiple outcomes

Minimum of five years or comparable experience in a similar level position

YMCA or non-profit experience as a staff member also preferred

Ability to develop positive, authentic relationships with people from different backgrounds

Commitment to inclusion and compliance with the Americans with Disabilities Act (ADA)

This is a full-time salaried position, with a comprehensive benefits package including :

Generous paid vacation time (4 weeks paid time off & 6 Holidays to start that accrues with tenure)

50% discount on Childcare, Summer Day Camp, and Overnight Camp services

After qualifying, 8% employer contribution to YMCA retirement fund

Tuition discounts to some NH and online schools

Paid professional development opportunities

Medical, Dental and Vision Insurance

Free Family YMCA Membership

Discounts on Y Programs

Requirements :

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