What are the responsibilities and job description for the Personal Assistant House Manager for HNW Fmaily position at The Grapevine Agency?
Family Personal Assistant/House Manager to HNW Family
West Los Angeles
Monday to Friday, with flexibility as needed for evenings or weekends, work hours
Salary up to 125K DOE plus Benefits
An active and well-established family (with 3 younger kids) is seeking a Family Personal Assistant/House Manager to join their household. The role supports the seamless running of their home and managing the household staff. This position requires a warm, professional, and detail-oriented individual who thrives in a fast-paced environment, is proactive, and possesses exceptional organizational skills. Must be warm and capable, a true deer and able to manage independently. The family travels during the summer thus hours are lightened but still requires someone to over see and ensure that the house is running smoothly.
Household Management:
- Oversee day-to-day operations of the home, ensuring it is always in pristine condition.
- Manage and coordinate schedules for household staff (cook, nanny, housekeeper) to maintain smooth operations.
- Conduct light tidying and organization of common areas as needed.
Family Assistance:
- Coordinate school pick-ups and drop-offs for the older children as needed. Asist as needed to help with pick ups
- Plan, book, and manage children's activities, playdates, and extracurricular schedules.
- Assist with travel planning and packing/unpacking for family trips, especially during the 8–10 weeks spent traveling during the summer.
Administrative Support:
- Manage family and household calendars, appointments, and commitments.
- Handle grocery shopping, errands, and other household procurement.
- Book and oversee maintenance and repairs for the family’s properties.
Tech-Savvy Support:
- Utilize apps, spreadsheets, and other tools to keep the household organized and efficient.
- Create systems for improved workflow, ensuring all family needs are met proactively.
Qualifications:
• Experience: 3–5 years of experience in a similar role supporting a busy family.
• Skills:
Highly organized and detail-oriented with exceptional multitasking abilities.
Tech-savvy with proficiency in productivity tools and household management software.
Proactive, self-starting mindset with a positive and solution-focused attitude.
Attributes: Warm, kind, and approachable, yet firm and capable of taking charge when necessary.
Comfortable managing staff and household operations with discretion and professionalism.
Valid driver’s license and a clean driving record.
Previous experience working in home with kids is preferred
Familiarity with managing multiple homes and travel coordination.
