Director of Facilities

Title: Director of Facilities

FLSA Status: Exempt

Full/Part-time Status: Full-time

Department: Operations

Revision Date: April 2025

General Summary:

The Director of Facilities ensures that the school’s buildings, grounds, and physical infrastructure support the mission and educational goals of the institution. This leader maintains a safe, clean, and functional environment for students, faculty, staff, and visitors while optimizing operational efficiency, sustainability, and compliance with regulatory standards. This administrator is a strong manager of people with a focus on employee development and training, and fostering a culture of accountability, excellence, and continuous improvement. The Director of Facilities is a strategic partner in long-term campus planning and acts as a steward of the school’s physical assets.

Under the general direction of the Chief Finance and Operating Officer, the Director of Facilities is responsible for the overall operation of the School’s buildings including maintenance, custodial services, security and other day-to-day facility needs. This position is also responsible for managing, interacting and negotiating with outside vendors to coordinate and oversee services provided as well as managing all construction, renovation and remodeling projects for the School. 

Direct reports include: Maintenance staff, Janitorial Staff, and Security Supervisor.

Essential Responsibilities:

Leadership & Team Development:

o Fosters a culture of accountability, excellence, and continuous improvement within the Facilities Department.

o Trains and manages Maintenance, Security and Custodial teams; continually evaluating and reviewing operational training and internal procedures. 

o Facilities Maintenance & Operations:

o Ensures School facilities are clean, safe, and well-maintained.

o Establishes preventative maintenance programs that maximize the lifespan of school assets and ensures programs are adhered to.

o Identifies and enforces best practices for custodial services functions.

Capital Projects & Budget Management:

o Plans and oversees annual plant and capital improvement budgets; continually reviews to ensure costs are appropriate and assigned properly, and projects are kept within budget; provides necessary reports, change orders, completion documentation, etc. as required.

o Develops multi-year plant replacement schedules for future capital expenditures.

o Manages construction, renovation and remodeling projects; reviews specifications and bid documents; evaluates, negotiates and recommends award of construction contracts; develops detailed schedules; monitors compliance with contract documents, quality and progress; directs contractor operations; and resolves issues related to design and construction.

Regulatory Compliance & Risk Management:

o Creates, maintains, and ensures compliance with internal policies and procedures.

o Ensures the School is in compliance with all State and local regulations, including licensing and training requirements for facilities personnel.

o Establishes and enforces Internal policies and procedures to meet safety, environmental, and legal standards.

Event & Vendor Coordination:

o Works with various constituents to ensure that all facility requirements and facility staff requirements are met for school events.

o Performs related duties as assigned.

Education and Experience:

Bachelor’s Degree from an accredited college or university in Business, Engineering, or a related discipline required. Eight or more years of professional experience leading operations teams, managing projects, and supervising employees and contractors required. Experience in an educational setting is preferred.

Knowledge, Skills and Abilities:

● High-level knowledge of facilities management

● Proven management skills with an ability to develop, motivate, and lead staff, and hire new talent

● Excellent administrative and organizational skills

● Proven project management skills

● Excellent communication skills, both verbally and in writing 

● Customer service mindset and skilled at working collaborating in service to all School constituents

● Computer literacy (Microsoft Office Suite, Google Suite, Project Management Software and other software programs required for position)

● Working knowledge of construction trades: electrical, plumbing, HVAC, carpentry, etc.

Physical Conditions and Work Contacts:

• Standard office environment. 

• Physical Requirements: Medium work - ability to lift up to 50 lbs. occasionally and/or up to 30 lbs. frequently and/or up to 10 lbs. constantly to move objects.

• Work Contact: expected to be on site for events and on-call for emergencies, and when otherwise needed.

The salary will be commensurate with experience, the range is $135,000-$160,000 annually, with the potential of on-campus housing.

Candidates should email a cover letter, resume, and list of references to businessoffice@greenvaleschool.org.