What are the responsibilities and job description for the Human Resources Assistant position at The Greenbrier Hotel?
Job Description
The HR Assistant plays a crucial role in supporting the Human Resources Department. Key responsibilities include:
- Answering phones, taking and passing messages to requested HR Team Members, collecting voicemails, and returning calls.
- Assisting Team Members with Human Resources and departmental questions.
- Alphabetizing filing and storing documents in HR or Benefits files.
- Pulling terminated files and storing them in termination year folders.
- Pulling terminated Team Member I-9's and storing them in appropriate files.
- Taking minutes for HR and grievance meetings.
- Performing routine office duties.
- Submitting IT Help Desk and Engineering Requests.
- Scheduling Zoom meetings as needed.
- Generating and assisting with mass mailings for the Human Resources Department.
- Collecting and processing change of address forms.
- Monitoring the Human Resources email and responding in a timely manner.
- Distributing mail.
- Managing and replenishing forms in the Human Resources Lobby.
- Proofreading documents for accuracy.
- Assisting all Human Resources Team Members with scheduling meetings and maintaining a department master calendar.
- Tracking LOA for 10-month employment terminations.
- Processing low earnings forms.
- Completing and distributing Intra-Hotel Job Bids.
- Ordering office supplies and maintaining par levels.
- Ordering funeral flowers.
- Coordinating and distributing Fair tickets.
- Coordinating sign-up and distributing tickets for the Children's Christmas Party.
- Assisting with other HR duties as required.
This position requires strong organizational skills, excellent communication skills, and the ability to work independently. The ideal candidate will have at least two years of administrative experience and a high school diploma. Proficiency in Microsoft Office, specifically Word, Excel, Access, Outlook, and typing speed of 50 WPM is also required.
