What are the responsibilities and job description for the Human Resources Assistant position at The Greenbrier Hotel?
Job Description
Essential Job Functions
Position : HR Assistant
Department : Human Resources
Primary Responsibilities : (guest interaction, ordering responsibilities, clean up duties, clerical responsibilities, etc.)
- Answer phones, take and pass messages to requested HR Team Member, collect voicemails, and return calls
- Assist Team Member walk-ins with Human Resources and departmental questions
- Alphabetize filing and file in HR or Benefits files
- Pull terminated files and file in termination year
- Pull terminated Team Member I-9's and file in appropriate file
- Take minutes for HR and grievance meetings
- Perform routine office duties
- Submit IT Help Desk and Engineering Requests
- Set up Zoom meetings when needed
- Generate and assist with mass mailings for Human Resources Department
- Collect and process change of address forms
- Monitor the Human Resources email and respond in a timely manner
- Distribute mail
- Manage and replenish forms in the Human Resources Lobby
- Proofread documents for accuracy
- Assists all Human Resources Team Members with scheduling meetings and maintains a department master calendar
- LOA tracking for 10-month employment termination
- Process low earnings forms
- Complete and distribute Intra-Hotel Job Bids
- Order office supplies and maintain par levels
- Order funeral flowers
- Coordinate and distribute Fair tickets
- Coordinate sign-up and distribute tickets for Children's Christmas Party
- Assist with other HR duties as required
Normal Working Hours : (Shift, days)
In order to be successful in this position, the ideal candidate must meet the following criteria
in addition to the Ten Essential Attributes for All Employees.
Past Work Experience Requirements : (Type of work, number of years required, equivalent experience, etc.)
Educational Requirements : (Degree / Certification, highest required / preferred, field of study)
Communication Skills Requirements : (Verbal : phone, in-person, group; Written : memos, documents)
Technical Requirements :
Computer
Experience
Software
Level
Beginner, Intermediate, Advanced)
Word Processing
Word
Advanced
Spreadsheet
Excel
Advanced
Database
Access
Advanced
Programming
N / A
Calendars
Outlook
Advanced
Internet
Intermediate
Hardware Installation
N / A
Technical Skills
Skill Level (Beginner, Intermediate, Advanced)
Typing
50 WPM
Data Entry
Other (Power Point)
Advanced
Physical Requirements :
Location of Work
Indoors
Heated
Outdoors
Below Ground
Temp. Fluctuations
Elevated Areas
Personal Protec. Equip. Req
Work Postures
Continuous (up to 8 hrs. in an 8 hr. shift)
Frequent (up to 5.5 hrs. in 8 hr. shift)
Infrequent (up to 3 hrs. in an 8 hr. shift)
Rarely(up to .5 hr in 8 hr. shift)
Standing
Sitting
Walking
Climbing
Bending / Stooping
Overhead Reaching
Arm / Hand Movement
