Receptionist/Administrative Assistant

Position: HR Assistant

Department: Human Resources

Primary Responsibilities: (guest interaction, ordering responsibilities, clean up duties, clerical responsibilities, etc.)

· Answer phones, take and pass messages to requested HR Team Member, collect voicemails, and return calls

· Assist Team Member walk-ins with Human Resources and departmental questions

· Alphabetize filing and file in HR or Benefits files

· Pull terminated files and file in termination year

· Pull terminated Team Member I-9’s and file in appropriate file

· Take minutes for HR and grievance meetings

· Perform routine office duties

· Submit IT Help Desk and Engineering Requests

· Set up Zoom meetings when needed

· Generate and assist with mass mailings for Human Resources Department

· Collect and process change of address forms

· Monitor the Human Resources email and respond in a timely manner

· Distribute mail

· Manage and replenish forms in the Human Resources Lobby

· Proofread documents for accuracy

· Assists all Human Resources Team Members with scheduling meetings and maintains a department master calendar

· LOA tracking for 10-month employment termination

· Process low earnings forms

· Complete and distribute Intra-Hotel Job Bids

· Order office supplies and maintain par levels

· Order funeral flowers

· Coordinate and distribute Fair tickets

· Coordinate sign-up and distribute tickets for Children’s Christmas Party

· Assist with other HR duties as required

Normal Working Hours: (Shift, days)

· Monday – Friday

· 8:30am until 5:00pm

In order to be successful in this position, the ideal candidate must meet the following criteria

in addition to the Ten Essential Attributes for All Employees.

Past Work Experience Requirements: (Type of work, number of years required, equivalent experience, etc.)

· 2 Years of Administrative background

Educational Requirements: (Degree/Certification, highest required/preferred, field of study)

· High school graduate

Communication Skills Requirements: (Verbal: phone, in-person, group; Written: memos, documents)

· Must have excellent written and verbal communication skills

· Must be confident and assertive while using strong judgement in an array of situations

· Must have the ability to compose business letters with emphasis on good grammar

Technical Requirements:

· Strong typing skills with previous note taking experience

· Demonstrated ability to research, gather data, analyze numbers, and write reports

· Demonstrated ability with calendar management

· Strong organization skills

· Strong telephone skills

Job Type: Full-time

Pay: $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Commute:

• White Sulphur Springs, WV 24986 (Required)

Work Location: In person

Salary : $15