The Growing Place Child Care Centers
The Growing Place is a multi-site early care and learning organization in Monroe County, PA. Our staff of 85 child care professionals and administrators serves approximately 450 infant through school aged children in our three centers. We are nationally accredited by the National Association for the Education of Young Children and maintain a PA Star Four rating, the highest in PA. We are a 501(c)3.
Primary Function
Responsible for fiscal reporting, accounting, payroll, purchasing, budget development.
Essential Job Functions
Plans, supervises, and implements budget development, financial reporting, accounts payable, accounts receivable, general ledger, fixed asset accounting, purchasing and payroll. Works effectively as a member of the leadership team in carrying out the mission of The Growing Place.
Fiscal Reporting
- Compile various reports including monthly financial reports to the Board of Directors.
- Provide the Executive Director and Directors with financial history and projections as requested, including those related to purchasing, salaries, scheduling, and enrollment.
- Responsible for timely filing of financial reports as required for United Way, Pre-K Counts, Keystone STARS, various grants, etc.
- Assists in developing forms, procedures, and controls.
- Maintains effective financial reporting requirements.
- Assist in the coordination of the organization’s independent financial audit.
- Perform budgeting, projections, and reporting requirements of PA Pre-K Counts.
- Assist in ensuring compliance with PA Child Care regulations, STARS regulations and NAEYC standards.
Accounting
Ensures that all local, state, and federal tax reports are prepared and submitted in a timely manner.Provides appropriate technical assistance to center directors in the area of fiscal responsibilities.Represents the organization during financial and other audits.Follows up on past due accounts, including legal action, as necessary.Payroll
Provides data, analysis, and information to administrators regarding payroll policy and related procedures, and activity.Organizes, coordinates, and supervises the activities and operations for the processing of payroll for all employees.Responsible for overseeing the payroll system to ensure accuracy of data input and maintenance. Analyzing data and making necessary adjustments.Establishes and implements procedures for the processing of payroll; recommends changes in existing procedures to increase efficiency.Maintains and / or directs the maintenance of payroll records and files for accountability.Reviews all payroll reports for accuracy, makes corrections as needed, verifies, and oversees distribution of W-2 forms. Receives, investigates, and resolves individual staff payroll-related problems.Purchasing
Responsible for overseeing purchasing in all areas, including cost efficiency, projections, and budget compliance.Budget Development
Develop and control the budget, including all revenue sources and expenditure categories. Responsible for year-end closing.Coordinates preparation and control of center budgets with center directors.Monitor budgets and expenditures and keep directors current regarding spending levels and budget activity.Qualifications
BA in business administration, finance, accounting, or related field.Experience in business office managementDemonstrated Knowledge and Abilities
Research and evaluation, data collection, analysis, and reporting.GAAP, federal and state laws and regulations.Computer capabilities.Oral and written communication skills.Interpersonal skills using tact, patience, and courtesy.Planning, organization, and reporting of financial systems.Ability to
Perform financial calculations, make accurate mathematical computations.Analyze and interpret data and provide clear and concise narrative and graphic explanations of data and trends.Maintain current knowledge of trends and advances in the field.Interpret, apply, and explain rules, regulations, policies, and procedures.Communicate effectively orally and in writing.Establish and maintain cooperative and effective working relationships with others.Analyze situations accurately and adopt an effective course of action.Meet schedules, timelines, and deadlines, manage many projects and deadlines simultaneously.Work independently with little supervision.Other qualifications may apply based on the qualifications of existing staff and the minimum needed to maintain NAEYC, Keystone Stars, and Pre-K Counts standards.
This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.
