Office Manager

Company Overview: We are a growing and dynamic real estate investment company in Levittown, PA, dedicated to offering innovative real estate solutions. We are seeking a highly organized and experienced Office Manager to help streamline office operations, lead a team, and ensure the smooth day-to-day functioning of the office. This is an exciting opportunity for a motivated professional with a background in real estate and/or office management to contribute to the success of a fast-paced company.

Job Description: As the Office Manager, you will be the backbone of our office operations, ensuring the business runs efficiently and effectively. You will manage office systems, oversee appointment scheduling for the sales team, lead office staff, and maintain a professional and productive office environment. The ideal candidate will have experience in real estate and/or a strong administrative background, excellent organizational skills, and a proven ability to manage multiple tasks and priorities.

Key Responsibilities:

• Office Management: Oversee all daily office operations, ensuring smooth workflows, office supplies are stocked, and administrative processes are efficient.

• Team Leadership: Lead and supervise the office staff, including administrative assistants and other office personnel. Provide guidance, training, and support to maintain high levels of productivity and professionalism.

• Appointment Scheduling: Coordinate and manage appointments for the sales team, ensuring their schedules are optimized and meetings are set efficiently.

• Communication: Serve as the main point of contact between the office and internal/external stakeholders. Ensure effective and clear communication across the team, clients, and partners.

• Organizational Support: Develop and implement office procedures and systems that improve workflow, task management, and overall office efficiency.

• Technology Integration: Leverage office management software, CRM systems, and other tools to streamline daily activities and enhance productivity.

• Documentation and Reporting: Organize and maintain important company documents, files, and reports. Assist with data entry, tracking, and reporting as needed.

• Customer Service: Provide excellent customer service to clients, vendors, and visitors, ensuring a positive office experience.

• Problem-Solving: Address and resolve operational challenges, ensuring the office runs smoothly at all times.

Desired Qualifications:

• Real Estate Experience: Experience in real estate or real estate investment preferred, with a solid understanding of real estate processes.

• Office Management Experience: Proven experience in office management, including managing administrative staff, office supplies, scheduling, and systems management.

• Leadership Skills: Strong leadership and team management abilities with a proven track record of motivating and guiding teams to achieve goals.

• Communication Skills: Excellent written and verbal communication skills. Ability to interact effectively with clients, vendors, and team members at all levels.

• Highly Organized: Ability to manage multiple tasks and projects simultaneously while maintaining a high level of attention to detail.

• Technologically Savvy: Proficiency in office management software, Microsoft Office Suite, CRM systems, and other technologies that improve office efficiency.

• Appointment Scheduling: Experience with scheduling appointments and managing calendars for a sales team.

• Problem-Solving and Multi-tasking: Ability to think on your feet, manage competing priorities, and solve problems quickly and efficiently.

• Attention to Detail: Strong focus on accuracy and attention to detail in all aspects of office management.

Why Join Us?

• Competitive salary and commission opportunities

• Opportunity to work in a fast-paced, growth-oriented environment

• Collaborative team atmosphere

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Levittown, PA 19055 (Preferred)

Work Location: In person

Salary : $45,000