Business and Operations Coordinator

Job Title: Business and Operations Coordinator
Location: Chicago, IL
Job Type: Full-time
Reports To: Co-Directors

Position Overview:

The Business and Operations Coordinator is responsible for overseeing and optimizing the daily operations of The Gust Foundation. This role includes budget forecasting and management, procurement of supplies, event space coordination, catering management, facilitation of relations with Chicago Public Schools, management of benefits and payroll providers, and general administrative duties . The ideal candidate will be a detail-oriented professional with a strong background in operations, finance, and vendor relations.

Key Responsibilities:

Financial & Budget Management:

• Develop, forecast, and manage operational budgets in collaboration with leadership.

• Track expenses and ensure cost-effective resource allocation.

• Provide financial reports and recommendations to optimize expenditures.

Procurement & Supplies Management:

• Oversee purchasing and inventory control of office supplies, equipment, and materials.

• Manage relationships with vendors to ensure quality and cost-efficiency.

• Negotiate contracts for office supplies, equipment, and service providers.

Event & Facilities Coordination:

• Secure and manage event spaces for professional development workshops, luncheons and dinners.

• Oversee catering logistics, ensuring dietary needs and budget constraints are met.

• Coordinate setup and breakdown for events, working with vendors and internal staff.

Engagement with Chicago Public Schools:

• Manage contracts and vendor status for partnerships with Chicago Public Schools.

• Ensure compliance with school district policies and regulations.

• Coordinate program implementation and logistical support for school-based initiatives.

• Develop and maintain relationships with school administrators and stakeholders.

Insurance, Benefits & Payroll Compliance:

• Management, administration, and analysis of organizational general and health insurance policies and company 401k plan.

• Assist in payroll administration.

• Maintain accurate employee records related to payroll and benefits.

General Operations & Administrative Support:

• Develop and implement operational policies and procedures to enhance efficiency.

• Work cross-functionally with co-directors and inclusion strategists to streamline processes.

• Support co-directors with onboarding, office management, and employee resource needs.

• Build and maintain organized record keeping systems.

Qualifications:

• Bachelor’s degree in Business Administration, Non-Profit Management, Finance, or a related field preferred.

• 3-5 years of experience in operations, finance, or administrative management.

• Strong understanding of budgeting, payroll, and procurement processes.

• Experience managing vendors, contracts, and event logistics.

• Excellent problem-solving and organizational skills.

• Proficiency in Google Suite, QuickBooks, and similar software.

• Strong interpersonal and communication skills.

Compensation & Benefits:

• Salary Range: Competitive salary range 60,000 - 72,000

• Comprehensive benefits package

• Generous paid time off (PTO) and holidays

• Professional development opportunities

How to Apply:

Interested candidates should submit a resume and cover letter to admin@gustfoundation.or]. Applications will be reviewed on a rolling basis until the position is filled.

The Gust Foundation is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.