Document Controller

Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. We promote an environment that encourages innovative ideas and allows you to develop the best "how" to get the job done.

At Haskell, we Create Things That Matter and have prioritized our team members' experiences. One of our company pillars is to "Provide Team Members the BEST Job of Their Lives" and we manifest that in a variety of ways. Our Employee Stock Ownership Plan (ESOP) creates stock ownership for our full-time team members. As an employee-owned company with an ownership culture, we work together for the benefit of our clients and each other.

In this role, you will be responsible for handling a wide range of administrative and technical support-related tasks to
support Quality as well as provide assistance and back-up support as needed for C-Core related
systems and programs including but not limited to business diversity, safety, project
information/controls, records retention and field personnel management.

Job Responsibilities:

Quality Document Management: Maintain and organize project folders on the company network, including QIPs, preconstruction minutes, site observation reports, and other Quality-related documents.

• Reporting and Data Management: Update QIP summary spreadsheets for monthly meetings, follow up on missing data, and assist with the collection and input of Quality metrics.

• Inspection and Testing Coordination: Assist in preparing third-party inspection agreements, monitor results for compliance, and coordinate related meetings and documentation.

• Meeting Coordination and Preparation: Support the preparation and coordination of critical QIP meetings, operations meetings, and meetings related to lessons learned, including agenda preparation and documentation management.

• Presentation and Award Assistance: Assist with the preparation of presentation materials for meetings, Qualigrams, and award programs such as Project of the Year and Look of Excellence.

• Administrative Support: Handle travel arrangements, expense reports, and maintain the Quality staff travel calendar, as well as assist with customer survey coordination and other assigned tasks.

Education/Experience:
High school diploma or GED equivalent required; some college or applicable business
certification preferred. Minimum of eight years of office/clerical experience

Specific Knowledge, Skills, License, Certifications:

• Organizational and Multitasking Skills: Strong ability to manage multiple priorities, maintain attention to detail, and work independently with minimal supervision in fast-paced environments.
• Communication Skills: Highly effective verbal and written communication skills, with the ability to execute instructions and review/edit reports/documents.
• Professionalism and Confidentiality: Demonstrated professionalism, with a commitment to maintaining confidentiality of sensitive information.
• Problem-Solving and Collaboration: Strong ability to collaborate with others to achieve organizational goals and identify/resolution of issues.
• Mathematical and Analytical Proficiency: Skilled in performing mathematical calculations (fractions, decimals, percentages, statistical) as needed for various tasks.
• Technical Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable using computers, laptops, tablets (iPad or Microsoft equivalent), and learning project management systems.

Haskell offers a very robust and comprehensive benefits package! Some of our offerings are:

• Health, dental, and vision insurance plans
• Company provided hospital indemnity, accident and critical care plans
• Retirement savings plan (401k) with company discretionary matching contributions
• Employee Stock Ownership Plan
• Paid time off and nine company holidays
• Professional development and training opportunities to enhance your skills and advance your career
• Flexible work hours and remote work options
• Employee assistance programs for physical and mental well-being
• Opportunities for growth and advancement within the organization
• AND many more!

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

Date