What are the responsibilities and job description for the Catering Sales Director position at The Hawthorns Golf & Country Club?
Base Salary Commission
Duel Clubs: Hawthorns & Sagamore Country Club's
The primary objective of this position is to help direct the Catering department to include planning, budgeting, forecasting, soliciting new business, maintaining current clients, and promoting banquet and catering business for the club. Revenue maximization and the ability to control Catering expenses through effective negotiation of services and accurate forecasting is required. The Director is ultimately responsible for achieving his/her budgeted sales plan. Internal/external events may include seminars, wedding receptions, bar and bat mitzvahs, rehearsal dinners, luncheons, and golf tournament events. Member events may also include holiday parties, special events, and more.
The Director develops relationships with Members, individuals, and corporations who book events so as to maintain a catalog of repeat business while prospecting for new events. Additionally, s/he will promote the Club locally via bridal shows and other public events, which heighten awareness within the community. This position works closely with the Executive Chef when designing custom menus for clients. They must also work with the entire management team to communicate and prepare for upcoming events.
Job Responsibilities
About The Hawthorns Golf & Country Club
Our award-winning clubhouse is the social hub of club life and offers a variety of dining atmospheres for Members. Members also have access to an outdoor heated Junior Olympic pool, fully equipped fitness center with cardio, weight resistance, and free weight areas, childcare, children's playground, men's and ladies' locker rooms, and six outdoor tennis courts. In addition, they have access to secure private meeting rooms with the assistance of a personalized party planner.We are proud to offer our members a championship level, 18-hole golf course including a full swing green grass driving range, practice chipping & pitching area, a practice putting green and a fully equipped Golf Shop with the latest in merchandise and equipment. Our illustrious golf course was designed by the world-renowned Arthur Hills.The Club sponsors many social functions throughout the year including Romantic Valentine's Dinner, Ladies Luncheon & Fashion Show, Easter & Mother's Day Brunches, Independence Day Celebration, Music Under the Stars, Family Fall Festival, Father/Daughter Dance, Santa Brunch, Candlelight Dinners, and New Year's Celebrations just to name a few. The events allow our Members the opportunity to come together as a community, make new friends and enjoy activities exclusive to the country club lifestyle.
Duel Clubs: Hawthorns & Sagamore Country Club's
The primary objective of this position is to help direct the Catering department to include planning, budgeting, forecasting, soliciting new business, maintaining current clients, and promoting banquet and catering business for the club. Revenue maximization and the ability to control Catering expenses through effective negotiation of services and accurate forecasting is required. The Director is ultimately responsible for achieving his/her budgeted sales plan. Internal/external events may include seminars, wedding receptions, bar and bat mitzvahs, rehearsal dinners, luncheons, and golf tournament events. Member events may also include holiday parties, special events, and more.
The Director develops relationships with Members, individuals, and corporations who book events so as to maintain a catalog of repeat business while prospecting for new events. Additionally, s/he will promote the Club locally via bridal shows and other public events, which heighten awareness within the community. This position works closely with the Executive Chef when designing custom menus for clients. They must also work with the entire management team to communicate and prepare for upcoming events.
Job Responsibilities
- Solicit new accounts and review previous Catering/Banquet files to generate business.
- Interact with clients and prospective clients to determine needs and direct staff accordingly.
- Must be able to direct and maintain the sales process.
- Respond to all inquiry phone calls/walk-ins.
- Conduct site visits/entertain potential clients.
- Assisted with the development, editing, and distribution of all banquet-related files that generate business.
- Negotiate, prepare, and write proposals and contracts.
- Works closely with Brides in the bridal market.
- Acts as the face of the business to those seeking Wedding venues.
- Brings imagination into each event.
- Create, edit, and distribute all reports needed for daily, monthly, and annual forecasting.
- Supervise and monitor the performance of Catering staff in the proper preparation of Banquet menus, memos, and files.
- Tour and inspect banquet and meeting space.
- Ensure that functions are set to client-specific standards and ready to begin on time.
- Coordinate with other departments regarding client requests regarding the BEO process.
- Assure of complete billing and deposit procedures as needed on a timely basis.
- Give an overview of weekly events to staff, the General Manager, and the Food & Beverage Department.
- Prepare weekly/monthly forecasts of Sales and Catering bookings and their effect on food, beverage, and other miscellaneous revenues.
- Attend staff and other club meetings as needed.
- Performs other duties as requested by Supervisor.
- Two years experience as a Catering Sales Director.
- Solid understanding of banquet revenue generation.
- Proven track record of sales performance.
- Knowledge of social etiquette.
- Creative menu development skills.
- High energy, outgoing personality.
- Organizational skills and attention to detail.
- Strong technical literacy including Microsoft Word and Excel.
About The Hawthorns Golf & Country Club
Our award-winning clubhouse is the social hub of club life and offers a variety of dining atmospheres for Members. Members also have access to an outdoor heated Junior Olympic pool, fully equipped fitness center with cardio, weight resistance, and free weight areas, childcare, children's playground, men's and ladies' locker rooms, and six outdoor tennis courts. In addition, they have access to secure private meeting rooms with the assistance of a personalized party planner.We are proud to offer our members a championship level, 18-hole golf course including a full swing green grass driving range, practice chipping & pitching area, a practice putting green and a fully equipped Golf Shop with the latest in merchandise and equipment. Our illustrious golf course was designed by the world-renowned Arthur Hills.The Club sponsors many social functions throughout the year including Romantic Valentine's Dinner, Ladies Luncheon & Fashion Show, Easter & Mother's Day Brunches, Independence Day Celebration, Music Under the Stars, Family Fall Festival, Father/Daughter Dance, Santa Brunch, Candlelight Dinners, and New Year's Celebrations just to name a few. The events allow our Members the opportunity to come together as a community, make new friends and enjoy activities exclusive to the country club lifestyle.
