Bilingual Office Administrator

Job Location: Plymouth, IN

Summary:

Responsible for performing a wide range of administrative and office support activities to facilitate the efficient operation of the office.

In addition, the Office Administrator will:

• Coordinate visits to the office
• Answer, screen, and transfer inbound phone calls
• General clerical duties including photocopying, faxing, mailing, and preparing presentations
• Maintain electronic and hard copy filing system
• Inventory management and replenishment of office supplies for the organization
• Troubleshoot copier issues and call for service if necessary
• Retrieve documents from the filing system
• Run local errands as needed
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
• Provide administrative support at the direction of the Plant Manager
• Prepare agendas for meetings and manage schedules
• Record, compile, transcribe, and distribute minutes of meetings
• Schedule and coordinate meetings and appointments for the office
• Greet and direct visitors and clients

Skills and Experience:

• Excellent communication skills - written and verbal
• Strong ability to prioritize, plan, and organize
• Able to assess and anticipate problems and provide solutions
• Ability to gather and monitor information
• Excellent attention to detail and accuracy
• Requires flexibility, adaptability, multi-tasking, and customer service orientation
• Must be a team player and provide support to numerous individuals/departments
• Maintain confidentiality on a daily basis
• Professional presentation and representation of the organization

Minimum Requirements and Education:

• 2-year college or technical degree, preferred
• 3 years of experience providing support to the plant team
• Proficient computer skills and in-depth knowledge of Office 364 and other relevant software
• Knowledge of standard office administrative practices and procedures
• Knowledge of principles and practices of basic office management
• The employee is frequently required to stand and walk. The noise level in the work environment is usually moderate to loud.

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The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans

If you require a reasonable accommodation as part of the application process, please contact the HR Service Center (askhr@hersheys.com).