Upper School Coordinator

Job Title: Upper School

Job Title: Upper School Coordinator

Department: Upper School

FLSA Status: Exempt

The Hewitt School - New York, NY

About Hewitt

Established in 1920 and located in New York City, The Hewitt School is an independent K-12 girls’ school whose mission is to inspire girls and young women to become game changers and ethical leaders who forge an equitable, sustainable, and joyous future. Hewitt empowers and expects our community members to embrace multiple points of view, to engage others with empathy and integrity, and to champion equity and justice in all areas of our lives. As a community, Hewitt is fully committed to a culturally diverse faculty, staff, and student body.

Position Summary

The upper school division coordinator reports to the head of upper school, builds community in the upper school, and manages the day-to-day life of the upper school division. An essential element of the role is to develop relationships and build trust with all upper school students, families, and faculty by managing all matters requiring the attention of the upper school office with proactive problem-solving and support.

Essential Functions/Responsibilities

• Day-to-Day Coordination of the Upper School Program
• Coordinate the head of upper school’s daily schedule, with an awareness of upper school priorities, schedule, and calendar
• Proactively monitor and manage the upper school schedule, including assigning and managing class coverage with teachers
• Work with division head and technology office to create and maintain accurate class rosters
• Manage student-facing and classroom meeting requests
• Monitor daily attendance from advisors and classroom teachers through Veracross and follow up with families as needed
• Coordinate a process for ordering materials for teachers and classes
• Manage and track spending within the division, including monthly credit card statement
• Provide coverage for teachers, including obtaining substitutes through an outside agency or assigning in-house coverage as needed and occasionally covering classes
  
  
  

Project Management and Event Planning

• Monitor the upper school calendar to plan and organize events — including facilities arrangements, materials, food service, and Zoom hosting — in coordination with the calendar team, division head, grade level deans, and faculty
• In coordination with the admissions office and division offices, organize programming for full community gatherings in support of the mission
• In coordination with the division head, plan and host online events including curriculum nights and rising to events
• Coordinate assemblies and events, including fall and end-of-year gatherings as well as school concerts
• Partner with the nurse and grade level deans on the preparation for all overnight and off-campus trips, including permission forms and site reservations; chaperone day and overnight trips on occasion
  
  
  

Communication and Records

• Use Veracross platform to generate documents, spreadsheets, and lists to facilitate the smooth running of the upper school
• Work with the division head to draft and edit communications about policies, procedures, and events
• Work with the division head to ensure the accuracy of communications about events in the division
• Work with the technology team to update and maintain accurate email distribution lists
• Issue employment certificates to students as needed
  
  
  

Qualifications Required

• Demonstrated commitment to anti-bias education and social justice
• Bachelor’s degree
• Experience working with students and a demonstrated commitment to building community
• High intrinsic motivation and capacity for work, strong interpersonal skills, discretion, flexibility, proactivity, ability to set priorities, and sterling independent judgment
• Ability to maintain confidentiality for all communications
• Ability to work independently as well as in a team environment
• Ability to handle multiple priorities simultaneously, and excellent organizational, technological, and follow-up skills
• Experience with project management fundamentals (time and task management, tracking milestones and deadlines, and managing multiple collaborators or stakeholders), and familiarity with project management and productivity tools and platforms
• Expertise (i.e. full competency and extensive experience) with Microsoft Office (Word, PowerPoint, Excel), Google Suite (Gmail, Google Docs, Google Sheets, Google Slides), Zoom, Veracross, and Canvas or similar Learning Management System
  
  
  

Qualifications Desired

• Proficient with Mac platforms; comfortable with technology or demonstrated ability to learn quickly
• Commitment to student life
• Proven dedication to professional growth and purpose-driven practice
• Professional practice and ability to model contemplation as part of intellectual exploration
  
  
  

SALARY RANGE

Starting Salary Range: $65,000 to $85,000 (salary based upon, but not limited to, relevant experience and expertise)

TO APPLY: Please submit a resumé, cover letter, and examples of previous relevant work via our applicant tracking portal. Cover letters should reflect a careful reading of The Hewitt School’s website, including the School’s academic philosophy. No phone calls, please. Recruitment will remain open until the position is filled; applicants should apply as soon as possible for consideration.

IMPORTANT INFORMATION

The Hewitt School is an Equal Opportunity Employer. It has been and will continue to be a fundamental policy of the School not to discriminate on the basis of any category prohibited by applicable federal, New York State and/or New York City laws/regulations. This policy applies to all aspects of the employment process, including hiring, promotion, demotion, compensation/benefits, performance evaluations, disciplinary actions, training, working conditions, layoff, and termination.