Administrative Human Resources and Front Desk Assistant

Job Summary:

The Administrative Human Resource and Front Desk Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department.

Supervisory Responsibilities:

None

Duties/Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answers the switchboard and, if requested, takes messages when the receiving party is not available.
• Receives and distributes incoming faxes to appropriate party via email.
• Greets visitors to Hilldrup, ascertains name and what firm they represent, requests visitors to sign and date logbook, and informs appropriate employees of visitor's arrival. Ensures that all visitors are escorted.
• Greets and informs job applicants of the application process and contacts HR or hiring manager of arrival of interviewees.
• Updates monthly phone lists and birthday calendars in a timely manner and communicates to Hilldrup staff.
• Manage the front desk, answer phone calls, and direct inquiries to the appropriate staff members.
• Maintain the reception area’s cleanliness and organization.
• Coordinate visitor access and ensure compliance with security protocols.
• Assist with scheduling meetings, managing conference rooms, and ordering supplies for office needs.
• Assist with onboarding and offboarding processes, including scheduling interviews, processing paperwork, and preparing orientation materials.
• Maintain employee records, ensuring confidentiality and compliance with company policies and legal requirements.
• Support HR in, preparing reports, and organizing events or training sessions.
• Handle employee inquiries and provide administrative assistance as needed.
• Manage incoming and outgoing mail and packages, ensuring timely distribution to the appropriate recipients.
• Maintain accurate logs of mailroom activities and deliveries.
• Coordinate with couriers and vendors for shipments and deliveries.
• Monitor and replenish mailroom supplies as needed.
• Receives and distributes office mail.
• Proofreads and types documents and correspondence produced by department.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Prepares purchase orders for human resource office.
• Initial contact at Stafford-Corporate Headquarters for customers, visitors, guests, and applicants. Communicates with Hilldrup employees on a daily basis. Works in a normal office environment
• Performs other related duties as assigned.

Values/Competencies

• 
  Empowered Accountability:
  • You are Hilldrup to the customer.
  • When a challenge arises, we are personally responsible for taking ownership and providing a timely and clear resolution.
• Uncompromised Integrity:
  • We show respect and integrity to our customers, partners and each other in all that we do and at all times, even when no one is watching.
• Unwavering Commitment:
  • We are committed to our customers, each other and our Hilldrup values with steadfast resolve.
• Fearless Communication:
  • Let your voice be heard and listen!
• Infectious Positivity:
  • People want to be around and do business with people who are positive and happy. There are two ways to look at every situation – we focus on the positive side.
• Purposeful Agility:
  • Flexibility is the key in developing long-term business success. But we do it with purposeful planning.

Qualifications And Skills

• Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience: 1-3 years of experience in a similar administrative, HR, or receptionist role preferred.
• Skills:
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office tools.
  • Ability to multitask and prioritize in a fast-paced environment.
  • High level of professionalism and confidentiality.
  • Excellent organizational and problem-solving skills.

Physical Requirements:

• Ability to lift and carry packages up to 25 pounds.
• Prolonged periods of sitting, standing, and using office equipment.

Work Environment:

This is an on-site role in a professional office setting. The ideal candidate will enjoy interacting with a diverse team and contributing to a welcoming and efficient workplace. employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Why Hilldrup?

• Competitive salary with performance-based incentives.
• Comprehensive benefits package, including health, dental, and retirement plans.
• Opportunities for career growth and development.
• A supportive and collaborative work environment.
• Be part of a company with a legacy of excellence in the moving and logistics industry.

Hilldrup is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Incumbents offered this position must successfully complete a background and drug test to continue with employment.