Executive Assistant to Chief Executive Officer

JOB BRIEF

Our client, a pioneering deep-tech startup revolutionizing micromachine manufacturing, is seeking a strategic, proactive EA to provide direct support to their CEO and executive team. Based in Santa Clara, CA, this on-site role offers a competitive salary of $150K–$190K per year, plus equity and benefits, reflecting the high-impact nature of the position.

You’ll also travel 1–2 days per week to their Berkeley office, supporting cross-functional alignment and ensuring the CEO’s operations run seamlessly across both locations. If you’re ready to own executive support, drive efficiency, and ensure peak performance at the leadership level, we’d love to hear from you.

THE JOB:

As the Executive Assistant to the CEO, you will be the operational backbone of the executive team, ensuring seamless coordination and execution of key priorities. Your role will include:

• Priority & Task Management: Track objectives, attend key meetings, and ensure follow-through on mission-critical initiatives.
• Calendar Optimization: Strategically align schedules with top priorities, managing meetings, travel, and daily workflows for peak efficiency.
• Meeting Coordination: Facilitate executive meetings by preparing materials, capturing action items, and driving accountability on deliverables.
• Travel & Logistics: Handle complex travel arrangements, create detailed itineraries, and provide pre-meeting briefings.
• Communication & Document Management: Draft high-quality reports, correspondence, and presentations to support executive decision-making.
• Stakeholder & Relationship Management: Act as a liaison between executives, internal teams, and external partners, ensuring seamless communication.

ABOUT YOU:

You’re a high-caliber, results-driven professional who thrives in fast-paced environments. To succeed in this role, you’ll need:

• Experience & Education: 5 years supporting executives in a high-growth startup or fast-paced environment; Bachelor’s degree required.
• Tech-Savvy: Proficiency in Google Workspace (Gmail, Sheets, Docs, Slides, etc.) and a strong ability to learn new productivity tools.
• Exceptional Judgment & Discretion: Handles confidential information with professionalism and exercises top-tier decision-making.
• Hyper-Organized & Adaptable: Balances multiple priorities, navigates shifting schedules, and thrives in dynamic settings.
• World-Class Communication: Strong written and verbal communication skills with a polished executive presence.
• High Initiative & Problem-Solving: A self-starter who anticipates challenges and delivers solutions before they arise.
• Flexibility: Willing to travel to Berkeley 1–2 days per week.

PERKS AND BENEFITS:

This on-site role offers a competitive salary of $150K–$190K, plus equity and comprehensive benefits. Join an innovative company that’s transforming micromanufacturing, work alongside top-tier leaders, and be part of a culture that values precision, problem-solving, and operational excellence.