What are the responsibilities and job description for the Administrative Assistant position at The Hire?
The Hire is seeking a detail-oriented and organized Administrative Assistant to support the team of a reputable Providence-area organization with various clerical and office tasks. The ideal candidate will have strong mail merge skills, intermediate Excel proficiency, and the ability to manage multiple administrative duties with accuracy and efficiency.
Key Responsibilities:
- Utilize mail merge in Microsoft Word and Excel to generate bulk correspondence, including letters, labels, and reports.
- Maintain and update spreadsheets inExcel
- Manage databases and contact lists, ensuring data accuracy for mail merge processes.
- Assist in preparing reports, invoices, and official communications using automation tools.
- Handle general administrative duties, such as scheduling appointments, managing emails, and coordinating meetings.
- Create, proofread, and format documents to ensure professionalism and consistency.
- Communicate with internal teams, clients, and vendors to gather and distribute necessary information.
- Perform data entry, filing, and record-keeping to maintain an organized office environment.
- Support event planning by preparing invitations, mailing lists, and tracking RSVPs.
- Assist in developing and improving document automation processes for efficiency.
Required Qualifications:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Strong attention to detail and organizational skills to manage multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with confidentiality and professionalism.
- 1-3 years of experience in an administrative or office support role.
Preferred Qualifications:
- Experience working with CRM software or database management tools.
- Background in customer service, marketing, or office coordination.
- Knowledge of Google Suite (Docs, Sheets, and Gmail mail merge extensions).
- Ability to automate repetitive tasks and improve workflow efficiency.
Job Type: Full-time
Pay: $18.00 - $19.00 per hour
Expected hours: 37.5 per week
Schedule:
- Day shift
Work Location: In person
Salary : $18 - $19
