What are the responsibilities and job description for the Executive Administrative Assistant position at The Hiring Advisors?
Entrepreneurial firm in hyper-growth mode seeks an alarmingly organized Executive Assistant to act as the “gatekeeper” for direct access to the Partner. The Executive Assistant will plan, coordinate, and ensure the Partner’s schedule is followed and respected.
The ideal Executive Assistant will be an expert in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google Drive, and Adobe Suite, coupled with 8 years of experience in a senior administrative role.
Responsibilities:
- Manage an active calendar of business and personal appointments
- Compose and prepare correspondence of a confidential nature
- Prepare expense reports and track company spending against the budget
- Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
- Provides a bridge for smooth communication between the Partner’s office with internal and external departments
- Demonstrate leadership to maintain credibility, trust, and support with senior management staff
- Coordinate with the communications department regarding various matters including speaking engagements and presentations
- Work closely and effectively with the Partner to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Participate in high-level meetings and record minutes
Requirements:
- Bachelor’s degree
- 8 years’ experience in administrative or similar roles
- Highly proficient in Microsoft Office Suite, Google Suite, Adobe Suite
- Impeccable written and verbal communication skills
- Proficient in the use of personal computers including spreadsheet, word processing, database, and presentation applications
This onsite opportunity in the Portland area offers a base salary of up to $95k bonus and equity. Reach out to Aileen@thehiringadvisors.com to learn more.
Salary : $80,000 - $95,000
