What are the responsibilities and job description for the Executive/Administrative Assistant position at The Hiring Spot?
Our client, a premier home remodeling company, is looking to add an Executive/Administrative Assistant to join their team! This role will assist in providing a wide variety of administrative functions as well as providing executive assistant support. This role can be filled on a part-time or full-time basis and provides flexibility to meet your scheduling needs! If you have a strong administrative background and enjoy being the go-to person for a growing company, then this could be the role for you!
Why employees love working for our client: Our client offers a unique and rewarding work environment that promotes growth and collaboration, and they truly care about their team. The opportunity to support dynamic and high-level projects, each offering unique challenges and rewarding experiences, means that employees can find great satisfaction and value in their work, while continuously learning more and advancing in their roles!
Position opportunity: The Executive/Administrative Assistant plays a key role in ensuring the smooth operation of an office by providing administrative support to the President and other team members. This role will oversee email and calendar management, communication, scheduling, document preparation, and general coordination and facilitation of administrative/executive support including:
• Provide general administrative support to the office, project teams, and management.
• Manage incoming emails and other correspondence.
• Maintain and organize electronic filing systems for project documents, permits, and reports.
• Assist in preparing reports, contracts, estimates, and proposals.
• Handle correspondence on behalf of the President, drafting emails and official communications.
• Conduct research and compile data to support executive decision-making.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Support the company in daily workflow management, prioritizing urgent tasks effectively.
• Communicate with subcontractors, suppliers, and clients as needed.
• Support company social media management and assist with basic marketing tasks.
Ideal candidate: The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment. Strong communication skills, proficiency in various office software, and the ability to manage priorities effectively are essential for success in this role. Experience will include:
• Prior administrative and/or executive assistant experience in a similar role is required.
• Prior experience in calendar scheduling, creating documents, and other related experience.
• Prior experience working with CRM software is desired – If you have experience working with Building Trend, even better!
• Prior marketing experience is ideal but not required.
• Excellent verbal and written communication skills.
• Strong multitasking and time-management capabilities.
This role is a fully remote role with flexible hours! The ideal candidate will be local to the Central Coast, but anyone located within California will be considered. The pay range is between $20-$24 per hour. This position requires the successful completion of a background check.
This is your opportunity to bring your administrative skills and attention to detail to work in a growing company. Apply today if you think you’d be a good fit for this exciting new role!
* Our client is an equal opportunity employer and provide equal employment opportunity to all individuals regardless of their race, color, religion, sex, age, national origin, creed, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by state or federal law. They value diversity and are committed to creating an inclusive environment for all employees.
Salary : $20 - $24
