Assistant Facilities Manager

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https://hr.myu.umn.edu/jobs/ext/366540

A resume and cover letter are required to complete the application process.

Position & Department Overview

The Research Facilities Management Department at The Hormel Institute provides the support and direction needed to operate the facility, building systems, machinery, and custodial services. The Assistant Facilities Manager is a key role that will support the department and provide assistance to the Facilities Manager. This role will oversee services and operations across pivotal areas of safety, compliance, maintenance, and custodial services. This position is responsible for supervising the custodial team in their performance of daily tasks and other planned maintenance and custodial duties. They will also be responsible for working with vendors, contractors, managing inventory and purchasing, as well as developing and implementing facility management policies, procedures, and budget provisions. The position will need to have a State of MN boilers license, which can be obtained during the onboarding process.

Focus of Job Responsibilities

Assist in Overseeing Daily Facilities Operations and Special Projects- 45%

• Assist the Research Facilities Manager in overseeing the daily operations of the research facilities.
• Supervise and schedule the activities of the Building and Grounds (B&G) team, to ensure efficient maintenance, custodial, and landscaping tasks are completed. In the manager’s absence, this position will oversee all daily operational functions for all departments on the Research Facilities team.
• Organize inventory and manage the ordering of supplies and parts necessary for facility operations.
• Set up and coordinate preventative maintenance and repairs with vendors and technicians to ensure optimal facility performance.
• Support the maintenance, safety, and compliance of laboratory environments according to regulatory standards.
• Coordinate with laboratory personnel to ensure that facilities meet research needs and specifications.
• Working in space management through the Tririga operating system.
• Supporting the facilities manager in coordinating large-scale renovations and special projects within the research facility

Assist with Developing and Implementing Policies, Procedures, and Resource Allocations - 40%

• Assist in the development and implementation of facility management policies and procedures.
• Facilitate communication between research teams and facilities management teams to address any concerns or improvements.
• Assist in budget management and resource allocation for facility operations.
• Participate in training and onboarding of new staff regarding facility protocols and safety measures.
• Monitor and evaluate facility and grounds performance, suggesting improvements where necessary.

Act as the primary point of contact in the absence of the Research Facilities Manager – 10%

Other Duties as Assigned - 5%

Required Qualifications

• BA/BS plus at least four years of experience or a combination of related education and work experience to equal at least eight years..
• Strong understanding of the building and facilities management.
• Strong understanding of safety regulations and compliance standards in general facilities.
• Proven experience in managing staff, particularly in a maintenance or groundskeeping context.
• Excellent organizational, leadership, and communication skills.
• Ability to work collaboratively in a dynamic, multidisciplinary environment.
• Proficient in the use of facility management software and tools.
• Must have or be willing to obtain a boilers license within 6 months of hire.

Preferred Qualifications

• Experience in facilities management, preferably in a research or laboratory setting.
• Experience with laboratory equipment and maintenance protocols.
• Knowledge of budget management and financial planning.
• Problem-solving skills and the ability to handle emergencies calmly and effectively.

Physical & Environmental Requirements

• Must be able to lift 50lbs.
• Must be able to perform computer work in stationary positions and also be able to make frequent trips around the facility on any given day.
• Must be able to perform work in several different environmental conditions, such as with loud noises, in cold temperatures, in confined spaces, with dust and fumes.
• Must have a driver's license.

Work Profile

Profile 1 is expected to work primarily on-site at The Hormel Institute in Austin, Minnesota.

Job Type: Full-time

Pay: $68,327.50 - $87,422.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $68,328 - $87,422