What are the responsibilities and job description for the Market Medical Materials Specialist position at The Hospitals of Providence?

About Us :

We are Emerus, the leader in small-format hospitals. We partner with respected and like-minded health systems who share our mission : To provide the care patients need, in the neighborhoods they live, by teams they trust. Our growing number of amazing partners includes Allegheny Health Network, Ascension, Baptist Health System, Baylor Scott & White Health, ChristianaCare, Dignity Health St. Rose Dominican, The Hospitals of Providence, INTEGRIS Health, MultiCare and WellSpan. Our innovative hospitals are fully accredited and provide highly individualized care. Emerus' commitment to patient care extends far beyond the confines of societal norms. We believe that every individual who walks through our doors deserves compassionate, comprehensive care, regardless of their background, identity, or circumstances. We are committed to fostering a work environment focused on teamwork that celebrates diversity, promotes equity and ensures equal access to information, development and opportunity for all of our Healthcare Pros.

Position Overview :

The purpose of this position is to oversee inventory control for all facilities in the market : ordering all medical supplies, maintaining an appropriate inventory of all medical supplies, receiving and stocking of all medical supplies to their assigned area. Keep an orderly setting for supplies and equipment areas. Communicate appropriate information to other facility and corporate team members. Implement cost savings initiatives. Maintain accurate PAR levels and perform cycle counts in procurement system. This position will require driving between facilities in the market to maintain supplies and may require driving to pick up desperately needed supplies from a local distributors warehouse or from a sister facility.

Essential Job Functions :

Ensure all medical supply inventory, IV fluids, and other supplies supporting ancillary services are ordered and maintained.
Work PO Confirmations daily to process all backorders and discontinued items.
Work with Corporate Supply Chain Team to manage backorders and discrepancies.
Work with Corporate Supply Chain Team to maintain Item Master in the Procurement system.
Collaborate with vendors to resolve shortages or discrepancies. Inform Corporate Supply Chain team, Hospital Administrator, and / or Accounts Payable department where necessary.
When orders arrive receive, unpack, and check in all supplies against packing slip and purchase order for damages, accuracy, and completeness.
Put away and properly store supplies in their respective storage area.
Ensure timely receiving is routinely done, goal is to have no open POs >

60 days.

Rotate inventory based on FIFO to avoid item expiration. Regularly check for and remove any expired items on shelf.

Process material returns.

Review and maintain PAR levels in all storage areas.

Manage recalls by searching for affected lot #'s in each facility and following the manufacturer's instructions for removal / return.

Ensure items and locations have appropriate labels / barcodes.

Perform routine cycle counts to adjust inventory in perpetual locations.

Participate in quarterly accounting inventories.

Maintain clean and organized stock rooms, shelves, and storage areas.

Communicate with Corporate Supply Chain Team on capital purchases, equipment breakdowns, and follow up on materials and equipment status.

Contact vendors to do servicing and tracking delivery of equipment / instruments when needed.

Implement product conversions and assist Corporate Supply Chain team in tracking facility level realized cost savings.

Help resolve any invoice discrepancies.

Know and adhere to policies of the hospital and demonstrate fiscal responsibility.

Follow standards, policies, procedures, goals, and objectives of the hospital.

Follow all safety procedures listed by SOP and all other standard hospital procedures for patient safety and cleanliness.

Use of proper personal (ergonomic) safety procedures to avoid workplace injury.

Other Job Functions :

Provide the care patients need in the neighborhoods they live by teams they trust :

Demonstrate ability to work in a team setting and to communicate directly and professionally.

Is flexible, dependable, productive, patient-oriented and self- motivated.

Portray facility in a positive light to others.

Maintain professional conduct and appearance.

Basic Qualifications :

High School Diploma or GED, required.

Recommend minimum of two years experience in a materials management or materials operations in a medical setting.

Some knowledge of equipment functions and purposes in a medical setting.

Valid drivers license with minimum insurance.

Demonstrate necessary competency in Microsoft Office computer skills.

Fluency in English; written and oral communication required.

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Market Medical Materials Specialist

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