What are the responsibilities and job description for the HR Administrative Assistant position at The HR Innovator Group?
About Us
The HR Innovator Group is a dynamic HR consulting firm that specializes in innovative HR solutions for businesses across industries. Our team leverages technology and strategy to help organizations streamline their HR processes, enhance employee experiences, and ensure compliance. Join us in revolutionizing the HR industry and making a meaningful impact on businesses and their employees.
About the Role
We are seeking a highly organized, detail-oriented, and adaptable HR Administrative Assistant to join our team in Temecula, CA. This role is best suited for someone who thrives in a fast-paced environment, can quickly learn and implement new processes, and applies common sense and good judgment in decision-making. Fluency in both English and Spanish is required to effectively support our diverse client base. This role will primarily support our HR Consultants with administrative tasks, ensuring smooth operations and client project success.
Responsibilities
- Assist with updating and maintaining HR documents, templates, and training materials. This includes but is not limited to employee handbooks, job descriptions, job postings, offer letters, onboarding documents, policies and procedures, compliance checklists, performance review templates, benefits summaries, termination documentation, employee records, and internal process guides.
- Coordinate and manage HR administrative workflows, ensuring deadlines are met, and documents are reviewed for accuracy and compliance.
- Maintain and update HR databases, employee records, and digital filing systems, ensuring confidentiality and compliance with data retention policies.
- Assist in benefits administration, including updating benefits guides, coordinating open enrollment communications, and responding to employee inquiries.
- Support HR compliance efforts by tracking labor law updates, ensuring workplace postings are current, and assisting in audits and reporting requirements.
- Support onboarding and offboarding processes by ensuring all necessary paperwork, training materials, and system access updates are completed.
- Be accountable to project manage tasks efficiently and work product output control using tools like Monday.com and Slack, ensuring all HR-related initiatives progress smoothly.
- Answer incoming calls, manage website chats, and handle other general operational tasks, ensuring professional and timely responses.
Qualifications
- Minimum 2 years of administrative experience in Human Resources is required.
- Bilingual in English and Spanish is required.
- Strong ability to prioritize tasks, manage multiple deadlines, and adapt to shifting priorities.
- Demonstrated common sense, problem-solving skills, and ability to work independently.
- Proficiency with office tools such as Dropbox, Monday.com, Microsoft 365 including all MS Office Products, and Zoom.
- Excellent verbal and written communication skills.
- Strong organizational skills with a keen attention to detail.
- Team-oriented mindset with a proactive, solutions-driven approach.
Why Join Us?
- Competitive hourly pay at $22/hour-$25/hour.
- Opportunity to grow in a fast-paced, innovative HR firm.
- A collaborative and inclusive work environment.
- The ability to work with cutting-edge HR technology and strategies.
If you are an experienced HR administrative professional with a strong ability to adapt, problem-solve, and thrive in a fast-paced environment, we encourage you to apply!
Job Type: Part-time
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Professional development assistance
Schedule:
- 4 hour shift
- Monday to Friday
Experience:
- office administration: 3 years (Required)
Language:
- English (Required)
Work Location: Hybrid remote in Waco, TX
Salary : $22 - $25
