Financial Department Administrative Assistant

Job Title: Financial Department Administrative Assistant
Location: 420 State Rd, South Deerfield
Department: Finance
Reports to: Controller

Job Summary:

We are seeking a highly organized and detail-oriented Financial Department Administrative Assistant to join our dynamic team. The ideal candidate will have a strong background in finance support, with proven experience using QuickBooks and relevant business systems. Knowledge of the cannabis industry is a plus. This role involves supporting the finance team to ensure smooth and efficient operations.

Key Responsibilities:

Financial Support:

• Manage accounts payable and receivable.
• Reconcile bank statements and financial records.
• Assist in the preparation of financial reports and budgets.
• Perform data entry and maintain accurate financial records in QuickBooks and other relevant programs.
• Handle invoicing, billing, and payment processing (as part of AP/AR).
• Procure necessary supplies for the team on a weekly basis.
• Maintain W9 files for vendors.

Administrative Support:

• Process sales orders and ensure timely invoice delivery to customers.
• Maintain and update customer databases and financial records.
• Prepare reports as needed.

Customer Service:

• Address customer inquiries and resolve issues promptly.
• Assist customers with product information and order tracking.
• Build and maintain strong relationships with customers and wholesale partners.

Systems & Data Management:

• Utilize relevant business systems to manage orders and inventory.
• Ensure accurate and timely entry of information across all platforms.

Qualifications:

• Proven experience as an Administrative Assistant in a financial department or a similar role.
• Proficiency in QuickBooks is mandatory.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Education:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $25