What are the responsibilities and job description for the Facilities Logistics Assistant position at The Huntington?
About Us
At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.
The Huntington
Founded in 1919, The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.
The Culture
Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond. Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies.
At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity.
- Intellectual Curiosity: Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.
- Collaboration: Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community.
- Stewardship: We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community.
- Belonging: We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection.
- Integrity: We value respect and honesty, working to fulfill our mission with honor and ethical principles.
Job Description
About the Role
Assists Facilities Logistics Specialist in providing coordination for all aspects of shipping and receiving for The Huntington. Has frequent contact with staff at all levels, plus daily interaction with vendors, carriers, and outside organizations. The Facilities Logistics Specialist will also support Facilities Operations with onsite logistical operations coordination. Reports to Associate Director of Facilities.
S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.
Essential Duties
- Receives daily shipments from vendors and carriers, documents, sorts, and reviews shipment materials before distribution. Monitors the timely f low of shipments in and out of mailroom. Communicates arrival of shipments to recipients and coordinates the delivery and receipt of packages.
- Processes outgoing mail and shipments for all departments within the institution, collaborating with transportation systems to ensure prompt shipment pickups. Ensures that the quality of all services provided meets the required standards. Makes special shipping arrangements as necessary. Tracks and fixes shipping errors.
- Responds to internal inquiries and refers requestors to the proper channels as appropriate.
- Interacts with staff at all levels, as well as with consultants, vendor representatives, carriers, and other outside organizations.
- Maintains appropriate shipping supplies and keeps stamp machine and other equipment in good working order.
- Keeps the Shipping & Receiving office and adjacent loading dock clean and orderly, with special attention to organizational detail.
- Assists Facilities and Project Management Admin assistant as needed in the following areas:
- Processes incoming Facilities work orders and assigns them to appropriate technicians as needed.
- Processes key requests including all appropriate authorization forms.
- Processes and tracks Facilities invoices as needed.
- Other duties as assigned
Candidate Requirements and Experience
Knowledge, skills, and abilities:
- Must have excellent computational, organizational, and written and oral communication skills.
- Must be able to exercise a high degree of judgment and a strong ability to prioritize workflow.
- Must perform duties in a friendly and collegial manner with all levels of the institution.
- Must be able to lift up to 50lbs.
- Must be able to lift, push, pull, and carry heavy objects; walk and stand for long periods of time; climb ladders, stairs & catwalks; bend and reach.
- Valid CA drivers license
Preferred:
- Familiarization with Operations, Facilities, Project Management , and logistics is highly desirable.
- Background with shipping and receiving software and familiarization with carrier software preferred.
Compensation & Benefits
We provide competitive compensation, generous benefits and perks for all eligible employees including:
- Pay Rate: $20.00/hr.
- 403(b) retirement plan and matching retirement plan with an outstanding employer match
- Discounts for staff in The Huntington Store and restaurants
- Free admission to various museums and cultural institutions
- Free passes each month to welcome family and friends to visit the grounds
The Application Process
Please submit a cover letter and CV/resume as a single PDF attachment.
You will have the opportunity to submit additional documents on the “My Experience” section of the application.
Salary : $20
