What are the responsibilities and job description for the Administrative Support position at The IMA Group?
Company Overview:
For over 30 years, The IMA Group has been dedicated to enhancing the livelihood and productivity of individuals and organizations navigating challenging periods of health, work and disability while actively contributing to the development of new medical treatments and clinical advancements. At IMA, we are not just a company; we are a community committed to making a difference.
Job Summary:
We are seeking a dedicated and organized Administrative Support to oversee the daily operations of our office and ensure a smooth and efficient working environment. This role involves managing administrative tasks, maintaining office equipment and supplies, and supporting staff and clients with professionalism and attention to detail.
The salary range for this position is $20 to $22 per hour with benefits.
Key Responsibilities:
Attend staff meetings, take detailed minutes, and ensure accurate documentation.
Oversee daily office operations, including cleanliness, equipment maintenance, and supply management for the office and satellite locations.
Perform general administrative tasks such as answering phones, data entry, faxing, scanning, and filing charts for contracted counties.
Prepare and manage reports, including biweekly TANF provider reports and daily DSS workload submissions (DSS-252, DSS-2423).
Maintain accurate and organized spreadsheets and records to support operational needs.
Utilize WATS-SAAM applications proficiently and adhere to all timeframe notification procedures.
Assist with special projects and perform other related duties as assigned.
Qualifications:
Education: High School Diploma or GED is required; an Associate’s Degree is preferred.
Experience: At least 1 year of administrative experience is required, with preference for candidates who have worked in a SAAM (Substance Abuse and Mental Health) setting.
Benefits:
Complete Health Coverage: Comprehensive Health, Dental, and Vision Insurance packages to ensure your well-being.
Balanced Lifestyle: Generous paid time off, holidays, and a floating holiday to maintain a healthy work-life balance.
Retirement: A 401k plan with employer matching for a secure financial future.
Comprehensive Benefit Offerings: Benefits include LTD, STD, Flexible Spending Account, Voluntary Life, Voluntary ADD, and Company-paid Life Insurance and ADD coverage.
Tuition Assistance and Student Loan Repayment Assistance: Benefit from IMA’s tax free tuition reimbursement and tax-free student loan repayment assistance program to fuel your ongoing educational journey and to help you pay for the degree you already have!
Family Support: Paid maternity leave and paid parental leave reflecting our commitment to supporting families.
No on Call Responsibilities: When you are home, you can leave work behind.
The IMA Group is an Affirmative Action/Equal Opportunity Employer
Our Government Services Division supports local, state, and federal agencies and delivers professional and objective medical and psychological examinations as well as ancillary services. Our Payer Services Division meets the evaluation and screening needs of Carriers, TPAs, Public Entities and Employers and includes behavioral health and physical medicine specialty services, working with a wide range of organizations within the workers' compensation, disability, liability, and auto markets. Our Clinical Research Division performs all types of Phase II-IV clinical trials in multiple therapeutic areas through a flexible nationwide network of site locations and virtual capabilities.
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