Event Coordinator

About The Information

The Information is the go-to source of in-depth reporting for the most influential leaders in technology and business. Founded in 2013 and headquartered in San Francisco, our original, high-quality journalism has the power to inform the most consequential decisions shaping our future, and we’ve built a community of 700,000 active readers who depend on us to do just that. We have a financially healthy business, plenty of capital, and big ambitions to grow our team and business.

About The Role

This is a fantastic opportunity to get an inside perspective at the intersection of tech and media as a key member of The Information’s events team.

What You'll Do

• Ongoing support for about 40 virtual and in-person events per year. As we continue to grow, your ability to set up systems and help us scale will be key. You’ll be expected to context-switch regularly and juggle multiple priorities at once.
• In this role, you’ll work cross-functionally with Brand Partnership, Growth & Engineering teams regularly.
• Responsibilities will include assisting and supporting other event team members with:
• Venue research – managing and maintaining a database of venues in key markets
• External vendors (requesting quotes, day-to-day correspondence)
• Marketing collateral to sports events
• Virtual events and news-cycle driven events as they occur (often with short notice).
• Audience curation at intimate events – researching executives who fit the specific profile for each event.
• Budget maintenance and management; submitting invoices and tracking expenses.
• Working closely with Account Managers to support event sponsors and produce sponsor deliverables in a timely manner.
• Acting as the lead point of contact to all in-bound subscriber inquiries about our events daily, triaging to other team members as needed.
• Manage the RSVP process for events such as private dinners and be responsible for sending out customized invitations to executives for each dinner. You’ll also be tasked with maintaining a database to manage executive invitations across multiple events.
• Conduct competitive industry analysis about other events in the industry and maintain a list of upcoming events in the tech and media space
• Conduct post-event support
  

Qualifications

Our ideal candidate is responsive, proactive, and hits the ground running. Detail-oriented might even be your middle name. You’ll be expected to move quickly, wear many different hats, and have good intuition about what’s needed next. This job involves juggling a large amount of details, so you don’t get easily flustered when working on multiple events at the same time, and you can multitask like a boss. You’re a people person and can work collaboratively with both external partners and internal teams. A significant part of your job will be keeping our growing events team running smoothly.

• Bachelor’s Degree or equivalent
• 2-4 years of event planning experience, preferably in technology, media, finance/venture capital, or PR industries.
• Ability to multi-task is critical to success, as well as very strong attention to detail.
• Experience and knowledge of technologies such as Asana, Zoom, and Eventbrite.
• An innate sense of urgency and the ability to prioritize and manage a complex workload in a fast-paced, start-up environment.
• Excellent written and verbal communication skills.
• Must be able to frequently lift up to 25 lbs.
• Ability to travel domestically (approximate 1-3 trips/quarter, depending on the time of year).
  
  

Benefits

• Company-paid medical, dental, and vision coverage for employees and their dependents
• Basic life insurance
• Generous paid leave that increases over time
• A parental leave policy for new parents
• 401(k) plan with company match
• Flexible Spending Account
• Additional benefits include commuter benefits, gym and fitness stipend, and phone reimbursement
• A highly professional, inclusive, and diverse workplace with a zero-tolerance policy for harassment
  
  

This is a hybrid position based in San Francisco, CA, or New York, NY, and includes regular attendance in the office each week per your departmental guidance.

Salary Range: $70,000-90,000 USD Annually Bonus Benefits

The salary range posted is based on the company's good faith belief at the time of the posting. Actual compensation may vary above or below this range based on factors such as location, work experience, and skill level.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to diversity and to building an inclusive environment for people of all backgrounds and ages.